Job Description
About the Role
We are seeking an experienced and skilled Executive Personal Assistant & Property Administrator to join our team in Cape Town City Centre. As a key member of our support team, you will provide exceptional administrative support to our executives, manage various property-related tasks, and ensure seamless day-to-day operations.
Key Responsibilities
- Diary and calendar management, setting up appointments and reminders
- Preparation of agendas, taking minutes, and acting as the first point of contact
- Handling sensitive and confidential information with professionalism and discretion
- Renewal and administration of vehicle licences, sales, personal number plates, and filing
- Managing/ updating various insurance policies and submitting/tracking insurance claims
- Family support and administration
- Basic IT support
- Obtaining clear approvals for every quote/invoice/job
- Office Management: stationery and office supplies, petty cash, cleaning management, equipment management, suppliers, and contractors
- Anticipating needs, resolving issues with speed
- Property Administration Support: tenant liaison, managing communications, and requests
- Maintaining accurate tenant and property records
- Coordinating and scheduling property inspections, repairs, and maintenance with vendors and contractors
- Preparing correspondence, reports, and documentation for leases, renewals, and notices
- Supporting leasing efforts, including tenant applications and onboarding documentation
- Monitoring lease expirations and following up on renewals or vacancies
- Ensuring compliance with local property laws and company policies
- Tracking and managing utilities, service contracts, and insurance requirements
- Working closely with the Maintenance Manager to ensure outstanding duties are completed
- Assisting with obtaining competing quotes
Requirements
- Proven experience as a personal assistant
- Knowledge and experience with Leases, facility management, and various property requirements
- Strong filing and organizational skills and attention to detail
- Excellent communication and interpersonal abilities
- Proficient in MS Office (Word, Excel, Outlook)
- Ability to multitask and manage time effectively
Qualifications
Matric certificate or equivalent; further education in property, business, or administration is advantageous.
Salary & Benefits
Salary details will be discussed during the interview process.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Cape Town Region
The admin, clerical, and secretarial roles in Cape Town region are typically found across various industries, with the financial services sector often being a common employer. Generally, these positions require administrative support to ensure efficient office operations, communication, and record-keeping. Typically, individuals in this field work in a fast-paced environment, providing essential support to teams and organisations.
In terms of compensation, salaries for admin, clerical, and secretarial roles vary widely depending on factors such as experience, company size, industry sector, and level of seniority. Broadly speaking, common salary ranges for these positions range from R30 000 to R60 000 per annum, although it’s essential to note that actual salaries can differ significantly based on individual circumstances. For example, experienced professionals in larger organisations or those working in high-demand industries may earn higher salaries.
Common skills required for admin, clerical, and secretarial roles include proficiency in Microsoft Office applications, excellent communication and interpersonal skills, attention to detail, organisational abilities, time management, and adaptability. Additionally, having experience with HR systems, accounts payable, and inventory management can be beneficial in some instances. Typically, individuals in this field are expected to be highly organised, efficient, and able to work well under pressure.
These roles are commonly found in a range of industries, including financial services, technology, manufacturing, and healthcare. In the finance sector, for instance, administrative professionals may support investment teams or manage accounts payable and receivable. In the technology industry, they may provide technical support or assist with project coordination. Manufacturing organisations often require admin staff to handle logistics, inventory management, and order processing.
Career development opportunities for individuals in this field are generally good, with many graduates progressing into senior administrative roles or moving into related fields such as human resources, marketing, or business administration. With experience and additional training, admin professionals can advance to specialist positions, such as executive assistants, operations managers, or team leaders.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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