Cape Town City Centre: Executive Personal Assistant & Property Administrator

Key Responsibilities: Personal Assistant and Executive Support (Primary Focus) Diary and Calander management, setting up of appointments and reminders, preparing agendas, and taking minutes. Act as the first point of contact Preparation of various documentation, filing and general administration Handling sensitive and confidential information with professionalism and discretion Renewal and administration of vehicle licences, sales, personal number plates, and filing Managing / updating various insurance policies submitting and tracking insurance claims Family support and administration Some travel and transport management and assistant Basic IT support Obtaining clear approvals for every quote/ invoice / job Office Management Stationery and office supplies, petty cash, cleaning management, equipment management, suppliers, and contractors Ability to anticipate needs, resolve issues with speed Property Administration Support (Secondary Role) Tenant liaison managing communications, and requests Maintain accurate tenant and property records, including lease terms, documentation, contact details, and filing Coordinate and schedule property inspections, repairs, and maintenance with vendors and contractors Prepare correspondence, reports, and documentation for leases, renewals, and notices Support leasing efforts, including tenant applications and onboarding documentation Monitor lease expirations and follow up on renewals or vacancies Ensure compliance with local property laws and company policies Track and manage utilities, service contracts, and insurance requirements Support and work closely with the Maintenance Manager ensuring you are up to date with all outstanding duties, assist with obtaining competing quotes. Working closely with the Finance Manager assisting with billing, collections, and invoices Requirements: Proven experience as a personal assistant AND property administration Knowledge and experience with Leases, facility management, and various property requirements. Strong filing and organizational skills and attention to detail Excellent communication and interpersonal abilities Proficient in MS Office (Word, Excel, Outlook) Ability to multitask and manage time effectively High level of professionalism and discretion when handling sensitive information Matric certificate or equivalent; further education in property, business, or administration is advantageous