Role Overview The Project Portfolio Manager is responsible for overseeing end-to-end portfolio management processes across a complex portfolio of initiatives. The role ensures effective governance, delivery oversight, and optimal resource utilisation, while providing leadership with clear, reliable insight to support strategic decision-making. This is a high-impact role suited to a professional experienced in driving portfolio efficiency and value realisation — balancing capacity, cost, and delivery outcomes to optimise portfolio performance across multiple programmes and initiatives. Key Responsibilities Portfolio Process Management Contribute to portfolio planning, prioritisation, and strategic alignment to ensure coherence across initiatives. Support resource allocation and capacity management to ensure optimal utilisation of organisational capability. Assist in managing portfolio financials, including budgeting, forecasting, and cost performance tracking. Support portfolio governance through structured stage-gate reviews and delivery health assessments, enabled through automation and reporting. Coordinate portfolio-level risk, dependency, and benefits realisation tracking. Portfolio Performance & Insights Contribute to the ongoing development and improvement of a portfolio management framework covering delivery health, financial efficiency, and value outcomes. Produce consolidated portfolio views and analysis using enterprise tools such as JIRA and Power BI . Enable forward-looking assessments to identify delivery constraints, emerging risks, and optimisation opportunities. Data Analytics & Interpretation Translate complex portfolio datasets into clear trends, insights, and KPIs that support planning and execution decisions. Apply predictive and diagnostic analytics to assess portfolio maturity, resource utilisation, and benefits realisation. Promote a data-driven approach to portfolio performance management by embedding insights into regular governance forums. Data Quality & Governance Establish and maintain strong data quality standards across portfolio management systems. Ensure consistency and integrity of data used in delivery, financial, and governance reporting. Collaborate with IT and Operations teams to improve the efficiency, reliability, and automation of portfolio data pipelines. Strategic Stakeholder Engagement Act as a trusted partner to senior leaders by translating complex portfolio data into clear, actionable insights. Provide portfolio-level recommendations to executive and leadership forums. Coach project and PMO teams on portfolio maturity, governance practices, and data-driven decision-making. Continuous Improvement & Automation Streamline portfolio management processes through automation, integration, and standardisation. Drive continuous improvement by adopting new tools, methodologies, and performance measurement approaches. Champion improvements that enhance portfolio transparency, governance effectiveness, and delivery agility. Key Success Criteria Transparent and effective portfolio management across planning, resourcing, governance, and financial tracking. Measurable improvements in delivery efficiency, predictability, and value realisation. Increased leadership confidence in portfolio data quality, reporting, and governance. Evidence of insights driving improved prioritisation and informed decision-making. Skills & Competencies Advanced proficiency in JIRA, Power BI, Tableau, Excel , and data transformation tools such as SQL or Python . Strong understanding of portfolio financial management, resource planning, and benefits tracking. Excellent analytical and problem-solving skills, with the ability to connect data to business outcomes. Strong communication and visualisation skills for executive-level audiences. Comfortable operating in a complex, matrixed environment with multiple stakeholders. Continuous improvement mindset with a focus on scalable portfolio practices. Qualifications & Experience Essential 4–6 years’ experience in portfolio management, PMO operations, or enterprise project governance. Proven experience managing portfolio financials, resource allocation, and delivery performance metrics. Experience implementing, operating, or enhancing portfolio management frameworks. Preferred Bachelor’s degree in Business Analytics, Information Systems, Finance, or a related field. Certifications such as PMP, PRINCE2, PMI-PBA , or equivalent. Experience with enterprise portfolio or PPM tools (e.g. JIRA, Power BI , or similar). Personal Attributes Highly analytical and detail-oriented. Confident communicator able to influence senior stakeholders. Motivated by quality, consistency, and measurable business impact. Self-starter with strong ownership, accountability, and follow-through.
