Cape Town: Executive Assistant & Property Manager posted by TMA Proactive Partners

The Founder and Director of a high-end property in Camps Bay is seeking a highly organised, proactive and polished Executive Assistant & Property Manager to support a hybrid portfolio spanning executive assistance, property, household management, personal administration, and project coordination.

This is a dynamic, high-trust role for someone who thrives in fast-paced, agile environments, anticipates needs, builds structure, and ensures seamless execution across multiple priorities. Your responsibilities include but are not limited to the following: 

Property & Household Management

• Manage daily property operations, maintenance, and improvement projects.
  
• Coordinate vendors, compare quotes, schedule work, and ensure quality delivery.
  
• Oversee housekeeping, household supplies, and preventative maintenance.
  
• Support dcor updates, sourcing and installation of furnishings and accessories.
  

Executive, Personal & Project Support

• Manage schedules, priorities, deadlines, and follow-ups.
  
• Translate ideas into actionable plans and ensure projects progress efficiently.
  
• Maintain a visual task dashboard with weekly executive summaries.
  
• Handle correspondence, travel planning, expenses, and budgets.
  
• Manage municipal payments, courier services, shipping, and general errands.
  

Systems & Process Excellence

• Build and maintain trackers, dashboards, and organisational systems.
  
• Leverage AI and technology to streamline workflows and recurring tasks.
  
• Continuously improve processes for efficiency and clarity.
  

Client, Event & Stakeholder Coordination

• Act as a professional point of contact for clients and stakeholders.
  
• Coordinate meetings, workshops, and events end-to-end.
  
• Manage international and domestic travel logistics.
  

Requirements

• Bachelors degree.
  
• Minimum 5 years experience as an Executive Assistant, Operations/Property Manager, or similar senior support role.
  
• Experience supporting high-net-worth individuals or C-level executives.
  
• Strong organisational, communication, and prioritisation skills.
  
• Advanced proficiency in Microsoft Office and project management tools.
  
• Confident working independently with minimal supervision.
  
• Discreet, trustworthy, and emotionally intelligent.
  
• Calm under pressure and adaptable to changing priorities.
  
• Comfortable using AI and technology to enhance productivity.
  
• Valid drivers license and own vehicle (travel included in CTC).
  
• Based in Cape Town along the Atlantic Seaboard. 
  

Benefits

• Competitive CTC of R360,000 per annum depending on experience 
• Performance bonus
  
• Exposure to international startup and philanthropic ventures
  
• Opportunity to work with innovative tools and technologies
  
• High-impact, trusted role in a dynamic environment
  
• A role where your ideas and initiative truly matter
  

This position requires signing a Non-Disclosure Agreement due to the confidential nature of the work.