Cape Town: HR Officer / Administrator posted by PBT Group

Position Overview

The HR Officer / Administrator is responsible for providing comprehensive human resources administrative support across the employee lifecycle. This role ensures accurate HR documentation, effective onboarding, efficient HR processes, and timely communication with relevant stakeholders. The HR Officer / Administrator also supports recruitment, employee welfare, and HR reporting activities while maintaining data integrity across HR systems.

Key Responsibilities

1. HR Administration

• Manage general HR administrative functions and maintain accurate employee records.
• Prepare new employee contracts, appointment letters, and contractor agreements.
• Draft salary increase letters, contract extensions, and related documentation for employees and consultants.
• Maintain and update the companys contract summary database.
• Capture, update, and maintain staff personal details on HR systems (including Sage People).

2. Recruitment & Onboarding

• Support the recruitment process through coordination with the recruitment department.
• Ensure employee engagement and communication practices are aligned with POPIA requirements, including the secure handling of personal information and responsible data sharing during the onboarding process.
• Coordinate the onboarding process by notifying all relevant departments of new starters and ensuring tasks are completed.
• Prepare and send welcome communications for new employees joining the company.

3. 3. HR Reporting & Data Management

• Prepare monthly remuneration summary notes for the Remuneration Committee.
• Update PBTs GP system on a weekly basis with accurate employee information.
• Update staff contact lists monthly and distribute them to relevant departments.
• Maintain up-to-date records on staff retirement annuities and medical aid information.

4. Meetings & Communication

• Take minutes during HR meetings and ensure accurate documentation and distribution.
• Communicate HR updates and ensure information flows effectively between teams and departments.

5. Employee Engagement & Events

• Plan and organise company functions, including venues, catering, invitations, and logistics.
• Arrange farewell events for employees on resignation or retirement.

Skills & Competencies

• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Proficiency in HR systems, particularly Sage People (advantageous).
• Ability to work independently and manage multiple priorities.

Experience & Qualifications

• Relevant tertiary qualification in Human Resources, Business Administration, or related field (advantageous).
• Experience in HR administration or an HR support role.
• Experience preparing contracts and HR documents is preferred.
• Familiarity with HR processes, onboarding, and recruitment coordination.
• Proficiency in Microsoft Office Suite.

* In order to comply with the POPI Act, for future career opportunities, we require your permission to maintain your personal details on our database. By completing and returning this form you give PBT your consent

* If you have not received any feedback after 2 weeks, please consider you application as unsuccessful.