Duties include but are not limited to: General Reception: Answering of all calls in a professional, courteous and efficient manner. Take messages and ensure they are actioned by relevant person. Maintain the issue logbook for all messages and matters that arise on a daily basis. Assist with phone, email or sms patients with feedback from doctor regarding messages left. Assist with managing the diary booking patient appointments, communicate billing policy to all new patients. Assist with preparing all files for following days appointments. Welcome patients arriving in a friendly and professional manner, communicate time delays to manage client expectations. Assist with checking that all patient details on file are still up to date and obtain new details if relevant. Assist with opening of accounts and capture all relevant information accurately on system for new patients. Assist with contacting other doctors to obtain notes and referral letters if needed for a patients visit. Assist with obtaining patient results and related correspondence (lab results, radiology etc). Ensuring patients get the relevant information and forms needed when they need to have an in-rooms procedure, an operation and to be hospitalised. Providing quotations for all patient procedures. Prepare the theatre list bookings and pre-authorisations. Assist with arranging the Anaesthetist and Assistant for surgeries. Ensure all clinical notes are captured on the patient files post-surgery. Keeping track of Assistant fees and payments made to them. Keeping track of cases where the doctor has assisted in surgeries. Assist with doctors reports, thank you letters (where necessary). Keeping track of pharmacy accounts and stock per Doctor. General: Schedule all admin related appointments with the doctor and the various service providers Liaise with contractors such as hospital technical department, IT specialists, Suppliers etc. Maintain all supplier contracts and agreements. Ordering stock from various places: pharmacies, stationers etc Support of various marketing initiatives. Assist the doctor with all office admin related tasks. Maintaining the CPD register.

Minimum

Requirements:

Proven experience in a similar role Fully fluent in both Afrikaans and English (verbal and written) Mature disposition and ability to remain calm under pressure Well-developed time management skills Highly organised Drivers license and own, reliable transport Strong numeracy (maths/accounting at High School level or post Grade 12 adv) Ability to grasp new skills easily and desire to want to learn Previous experience on a medical billing programme highly advantageous, ideally Vericlaim Working hours: 8-5 Monday to Thursday 8-2 Friday Due to the nature of the work required, it is policy for candidates to have a clear criminal and credit record. Kindly note that by submitting your application for this career opportunity, you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position and this information may be shared with the relevant stakeholders in the business. Please note that only short-listed candidates will be contacted. Should you not have heard back within a two-week period, please assume that your application was unsuccessful. All job postings are in accordance with our Client`s BEE requirements. Please only send certificates when requested to do so.
Junior Medical Administrator position available in Western Cape, Cape Town. This job position was posted by Guardian Recruiting. The job has been posted as a premium ad on 2025-03-16 at 13:44:27 in the Administration Pa Secretary category

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