Cape Town: Junior Project Administrator posted by Sabenza IT & Recruitment

Purpose of the Role

The Project Administrator provides essential administrative and coordination support to project and programme teams, ensuring that projects are delivered in compliance with governance standards, timelines, and budgetary requirements. This role is responsible for maintaining project documentation, monitoring progress, coordinating resources, and supporting the Project and Programme Managers in achieving project objectives.

 Key Responsibilities

• Ensure all projects are executed in compliance with Western Cape Government (WCG) standards, policies, and procedures.
  
• Provide administrative and coordination support to project teams and management.
  
• Maintain and integrate detailed project plans, schedules, and reports.
  
• Track and report project progress, milestones, and deliverables.
  
• Administer project budgets, assisting with financial tracking and reporting.
  
• Plan and schedule resources across multiple projects and monitor utilization.
  
• Perform quality assurance reviews to ensure documentation and deliverables meet required standards.
  
• Establish, organize, and maintain a project documentation library (digital and/or physical).
  
• Support the Programme Manager and Project Manager with governance reporting, documentation, and coordination of meetings.
  

Requirements

• NQF Level 4 or Diploma in Information Communication Technology (ICT) or related field (Information Systems, Project Administration) with a basic understanding of ICT systems, tools, and project management software such as MS Project or SharePoint.
  
• Minimum of 2 years experience in a Project Administration role, with exposure to ICT or transformation-related projects preferred, and prior experience supporting Programme or Project Managers in large or multi-project environments advantageous.
  
• Strong ability to support project teams through effective scheduling, documentation, reporting, and maintaining project governance and reporting processes within large organizations.
  
• Skilled in managing multiple tasks, maintaining accurate records, meeting deadlines, and assisting with budget tracking and financial reporting.