Pa
Posted on 2025-04-09
| Employer | Salt Employee Benefits |
|---|---|
| Salary | 0 |
| Category | Administration Pa Secretary |
| Location | Western Cape / Cape Town |
Job Summary
To provide operational support to the CEO of the company.
RESPONSIBILITIES
Running of offices
- Identify operational resource and equipment needs and advise senior management for action. Management of all ordering of requirements for the office. Liaising with various service providers and ensuring invoices are paid on time.
- Understand operational system requirements and advise on changes.
- Manage all office moves with relevant sign off
- Providing support to Management and Reporting
- Submit weekly performance statistics on Mondays
Management Support
- Coordinate all Executive meetings
- Record all minutes of these meetings and distribute accordingly with action items
- Keep a register of all meetings
- Manage Executive Office diaries
Marketing and New Business :
- Manage & order all Salt EB Branded merchandise (liaise with suppliers, obtain quotes, obtain approval from management for expense, place orders etc.)
- Coordinating events (draft & send event invites, identifying venue, catering, do costing, manage RSVP lists, liaise with suppliers (catering, etc.).
- Act as a brand ambassador for Salt EB, always ready to go the extra smile for, members, clients etc
- Flight bookings for New Business Team and Executives
- Arrangements with florists for flower delivery
- Assist with listing of properties and arranging for repairs
QUALIFICATIONS AND SKILLS
- Matric certificate or Recognition of Prior Learning
- Good command of English
- Communication Skills
- Working knowledge of Microsoft Office packages especially Microsoft Excel, Word, PowerPoint, and Outlook.
ORGANIZATIONAL VALUES
- Ensure adherence to all organizational objectives
- Devote the whole of your time, attention and abilities during working hours to discharge of your duties with strict accuracy.
- Use your best endeavors to properly conduct, improve, extend, develop, promote, protect and preserve the business interest, reputation and goodwill of the company.
- Any other duties as determined by the business needs and to participate in all organizational events as required.
ADDITIONAL
- Ability to interact with people at all levels
- Ability to listen
- Ability to take initiative
- Integrity
- Confidentiality
- Reliability
Pa position available in Western Cape, Cape Town. This job position was posted by Salt Employee Benefits. The job has been posted as a char8000 ad on 2025-04-09 at 13:37:32 in the Administration Pa Secretary category
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Cape Town: Pa posted by Salt Employee Benefits
Pa
Posted on 2025-04-09
| Employer | Salt Employee Benefits |
|---|---|
| Salary | 0 |
| Category | Administration Pa Secretary |
| Location | Western Cape / Cape Town |
Job Summary
To provide operational support to the CEO of the company.
Key
Responsibilities:
Office Management / Administration
- Provide administrative support, including answering phone calls, responding to emails and drafting correspondence
- Manage & order all Salt EB Branded merchandise (liaise with suppliers, obtain quotes, obtain approval from management for expense, place orders etc.)
- Coordinating events (draft & send event invites, identifying venue, catering, do costing, manage RSVP lists, liaise with suppliers (catering, etc.).
- Act as a brand ambassador for Salt EB, always ready to go the extra smile for, members, clients etc
- Ensure that invoices are paid on time
- Making all necessary travel arrangements (both domestic and international)
- Completing international visa application forms
- Scheduling meetings
- Set up board meetings and supplying of snacks
- Ensure that all stakeholder (e.g., service providers, banks) communication is accurate, timeous, professional, and relevant
- Accurate record keeping and filing of various documents, correspondence, etc.
- Maintaining merchandise stock records
- Purchasing and ordering of stationary and other necessary office supplies
- Ensure that all vehicles licenses and services are up to date
- Manage the driver and cleaner
Property Management
- Management of short-term rentals (AirBnB)
- Maintain the property calendar and schedule appointments and meetings with clients, contractors, and tenants
- Assist to support facilities management including arrangements for maintenance (plumbers, electrical, etc.)
- Marketing of properties on different platforms
Skills
- Proactive and independent working style
- Strong organizational and time management skills, with the ability to multitask and prioritize tasks.
- A level of flexibility required in approach and working hours in line with the Executive PA deliverables
- Maintain professionalism when dealing with internal and external stakeholders
- Attention to detail and a high level of accuracy.
- Proficiency in Microsoft Office suite
- Valid Drivers License and own a reliable vehicle
- Ability to adapt quickly to new and changing situations and requirements
- Discretion and confidentiality in handling sensitive information.
- Strong verbal and written communication skills (English & Afrikaans)
Qualifications
- Grade 12 or equivalent qualification.
- A Tertiary qualification in social media, secretarial, business administration and / or property management would be advantageous.
Remuneration: Negotiable according to experience.
Experience:
- Executive/Personal Assistant: 2 years (Beneficial)
Language:
- Afrikaans
- English
Pa position available in Western Cape, Cape Town. This job position was posted by Salt Employee Benefits. The job has been posted as a premium ad on 2025-04-09 at 13:32:18 in the Administration Pa Secretary category
Click Go Apply to apply online!
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