About the Role

We are seeking a highly organized and detail-oriented Personal Assistant to provide comprehensive administrative and personal support to our Director at Sagen Advisory in Westlake, Southern Suburbs, Cape Town. As an integral member of our professional team, you will be responsible for managing multiple priorities effectively and maintaining a high level of discretion and independence.

Key Responsibilities

• Must be willing to assist with personal and business ad hoc requests
• Manage and maintain the electronic diaries, assessing the priority of appointments and reallocation as necessary.
• Handle sensitive and complex issues professionally and objectively.
• Organize meetings, including preparing agendas, pre-meeting briefings, and meeting papers.
• Screen calls, inquiries, and requests, and deal with them appropriately.
• Manage travel arrangements, including visas and accommodation.
• Assist the Director in researching and following up with action on matters which fall within the Directors responsibility chasing responses, and triggering follow-up action.
• Manage arrangements for Trustees and Sub-Committee meetings, including production/distribution of agenda and papers.
• Assist/support Director, Development Manager & Communications Manager in arranging funding partners and other events.
• Process correspondence, ensuring that incoming correspondence is dealt with appropriately.
• Maintain office systems, including data management and filing.
• Maintain records of contacts.
• Assist with research and follow-up on matters
• Produce documents, briefing papers, reports, and presentations
• Supervise incoming and outgoing mail
• Meet and greet visitors at all levels of
• Supervise all Trust incoming/outgoing

Requirements

• Candidates must reside in or near the Westlake, Southern Suburbs area of Cape Town to ensure a convenient and reliable commute.
• Previous experience working as a Personal Assistant to senior management.
• Strong experience in electronic diary management.
• Excellent communication skills with the ability to interact professionally with a wide range of contacts, both internal and external to the company.
• Strong organizational skills with excellent attention to detail and the ability to maintain a high level of accuracy.
• A flexible and proactive approach to work with the ability to prioritize and re-prioritize workload as required.
• Ability to work on one’s own initiative.
• Ability to deal with sensitive information with discretion and to maintain
• Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office, Word, Excel, and PowerPoint.

Salary & Benefits

Between R10 000 and R15 000, depending on years of experience and qualifications.

How to Apply

Please submit your application, including your resume and cover letter, to [insert contact information].

About the Role

We are seeking a highly organized and detail-oriented Personal Assistant to join our client’s professional team. Our client is an established property management company based in Cape Town and Johannesburg, with a multimillion-rand portfolio spanning commercial, industrial, retail, and residential properties. The ideal candidate will be a proactive problem-solver with exceptional communication skills and meticulous attention to detail.

Key Responsibilities

• Assist with personal and business ad hoc requests
• Manage and maintain the electronic diaries, assessing the priority of appointments and reallocation as necessary.
• Handle sensitive and complex issues professionally and objectively.
• Organize meetings, including preparing agendas, pre-meeting briefings, and meeting papers.
• Screen calls, inquiries, and requests, and deal with them appropriately.
• Manage travel arrangements, including visas and accommodation.
• Assist the Director in researching and following up with action on matters which fall within the Directors responsibility chasing responses, and triggering follow-up action.
• Manage arrangements for Trustees and Sub-Committee meetings, including production/distribution of agenda and papers.
• Assist/support Director, Development Manager & Communications Manager in arranging funding partners and other events.
• Process correspondence, ensuring that incoming correspondence is dealt with appropriately.
• Maintain office systems, including data management and filing.
• Maintain records of contacts.
• Assist with research and follow-up on matters
• Produce documents, briefing papers, reports, and presentations
• Supervise incoming and outgoing mail
• Meet and greet visitors at all levels of
• Supervise all Trust incoming/outgoing
• Any other duties as may reasonably be required

Requirements

• Previous experience working as a Personal Assistant to senior management.
• Strong experience in electronic diary management.
• Excellent communication skills with the ability to interact professionally with a wide range of contacts, both internal and external to the company.
• Strong organizational skills with excellent attention to detail and the ability to maintain a high level of accuracy.
• A flexible and proactive approach to work with the ability to prioritize and re-prioritize workload as required.
• Ability to work on one’s own initiative.
• Ability to deal with sensitive information with discretion and to maintain
• Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office, Word, Excel, and PowerPoint.

Qualifications

• Candidates must reside in or near the Westlake, Southern Suburbs area of Cape Town to ensure a convenient and reliable commute.
• Completed secondary education (Matric) or higher.