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Cape Town: Restaurant Administrator / Bookkeeper – Cape Town posted by HotelJobs

Cape Town: Restaurant Administrator / Bookkeeper – Cape Town posted by HotelJobs

Posted on 2025-08-12 00:00:00

Employer HotelJobs
Category Other IT/Computer
Location Western Cape  / Cape Town

Job Summary

Busy Restaurant in Cape Town is looking for a highly organized and proactive Restaurant Administrator / Bookkeeper to support the daily operations of the restaurant.We are looking for a detail-oriented and versatile Administrator to manage key administrative and back-of-house functions, with added responsibilities in accounting and financial reporting.This role is integral to the smooth running of the restaurant, ensuring accuracy in documentation, compliance, inventory, and financial operations.The ideal candidate will bring experience in hospitality administration, coupled with strong organizational and bookkeeping skills.Duties:Administrative Duties:Manage daily administrative operations including communication, filing, scheduling, and documentationMaintain accurate staff records, rosters, attendance logs, and HR onboarding documentsCoordinate supplier communications, delivery tracking, and event logisticsEnsure all licensing, health and safety, and compliance documentation is up to dateOversee procurement and maintain stock control logs for office and venue suppliesAccounting & Financial Duties:Prepare and reconcile daily cash ups and revenue reports from POS systemsMaintain accurate financial records including sales summaries, petty cash, and supplier invoicesProcess supplier payments and employee reimbursements as per approval protocolsAssist in payroll preparation by collating timesheets, leave records, and wage calculationsReconcile bank transactions and assist with monthly financial reporting to managementMonitor and report on budget variances, cost of goods sold (COGS), and wastage trendsLiaise with external accountants and auditors as requiredEnsure compliance with relevant financial regulations and internal controlsBack-of-House (BOH) Operations:Assist with weekly/monthly stocktakes of food, beverage, and consumablesOversee deliveries and ensure correct quantities and quality are received and recordedMaintain inventory logs and assist with reordering of critical BOH itemsSupport operational departments during high-volume periods (e.g., function prep, packing lists)Help ensure BOH cleanliness, organization, and compliance with food safety standardsRequirements:Prior experience in hospitality administration with basic accounting/bookkeeping dutiesKnowledge of accounting software (e.g., Xero, MYOB, QuickBooks) and POS/reporting systemsStrong MS Excel skills and familiarity with financial reporting toolsExcellent attention to detail and ability to work independentlyStrong interpersonal and communication skills, both verbal and writtenUnderstanding of inventory and cost control principles in a hospitality contextExperience with payroll preparation and supplier invoicing is advantageousHigh level of discretion and professionalism with sensitive financial information

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