Job Description
- Capture and issue transport invoices accurately and on time.
- Verify that all loads are correctly billed using PODs, load confirmations, rate agreements, and supporting operational documents.
- Reconcile customer accounts and allocate payments received in line with customer remittances.
- Manage age analysis and follow up on overdue accounts.
- Resolve customer queries related to transport invoices, POD discrepancies and rate clarifications.
- Prepare weekly billing and debtors reports for management.
- Follow up on outstanding PODs to ensure timely invoicing of loads.
Creditors (Accounts Payable):
- Process transporter and supplier invoices, ensuring they match load sheets, rate agreements, fuel slips, PODs, invoices and supporting documents.
- Perform accurate and timely reconciliations between transporter invoices and operational records before authorising payments.
- Maintain updated transporter and supplier account information.
- Flag and resolve discrepancies between invoiced amounts and agreed rates or load details.
- Assist in preparing weekly supplier payment runs.
Operational Documentation and Support:
- Loading new subcontractors on ERP system.
- Follow up with operations for missing or incomplete documentation that affects billing or payments.
- Support audits by preparing requested PODs, statements, and reconciliations.
Qualifications and Skills Required:
- Grade 12 / Matric (essential).
- Strong proficiency in Microsoft Excel (pivot tables, lookups, filters, data validation).
- Prior experience working on an accounting system (Sage, Pastel, QuickBooks, Xero or similar).
- Minimum 2–3 years’ experience in a creditors/debtors or bookkeeping role, preferably within a logistics, transport or supply chain environment.
- Good understanding of transport documents (PODs, load manifests, rate sheets, etc.)
- High attention to detail and accuracy with numerical data.
Please consider your application as unsuccessful should you not be contacted within 2 weeks from the initial date of advertisement.
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