Durban: Executive Secretary posted by Sharon Nurock Recruitment cc
Posted on 2025-07-16 00:00:00
| Employer | Sharon Nurock Recruitment cc |
|---|---|
| Category | Manufacturing Production |
| Location | Kwazulu-Natal / Durban |
Job Summary
- National Diploma in Office Management.
- Minimum 5 years as a Personal Assistant.
- Excellent administration and secretarial skills.
- Intermediate to advance in MS Office package.
- An understanding of the statutory responsibilities of running an organisation.
Competencies:
- Excellent verbal and written communication skills.
- Event management.
- Time management.
- Ability to work under pressure.
- Proactive and professional with ability to multi-task.
- Ability to work with minimal supervision balanced by an understanding of the need to keep line Manager informed of progress, workload and priorities.
Key Performance Areas:
Report to the Managing Director:
- Manage the Managing Director and Executive Director’s diaries and schedule appointments (internal and external)
- Update and control relevant budgets.
- Prepare, reconcile and track individual expense recons and reimbursements.
- Complete necessary Gifts and Hospitality forms for entertainment.
- Schedule meetings and set up video conferencing/webinar/webex/chorus calls.
- Answer and screen telephone calls and handle telephonic requests and queries.
- Attend to customer complaints and follow-up with calls to the relevant department and customer.
- Receive visitors for the Managing Director and make all arrangements.
- Assist other Directors with work related requests.
- Maintain a database of all contact details.
- Make arrangements for meetings, including venue bookings, refreshments and prepare documents.
- Type the Managing Director’s correspondence including reports, letters, memo’s, agenda’s and minutes.
- Support the MD in the preparation of all documentation required.
- Compile personal itineraries for the Managing Director.
- Follow up on issues arising in documents, minutes, including acknowledgement of receipt.
- Maintain office supplies inventory by checking stock to determine inventory level.
- Liaise with Travel Co-ordinator on arranging travel, and accommodation for the Executive team.
- Maintain Admin Archiving System.
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