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East London: Senior Store Administrator posted by Prudent HR solutions

Senior Store Administrator

Posted on 2025-04-21

Employer Prudent HR solutions
Salary 1
Category It Computer
Location Eastern Cape  /  East London

Job Summary

Job Overview:

We are seeking a highly organized and experienced Senior Store Administrator to provide administrative support across multiple branches in East London. The successful candidate will play a key role in ensuring efficient store operations, supporting daily administrative tasks, and assisting management with reporting and compliance functions.

Key

Responsibilities:


General Administrative Support

  • Oversee and execute various day-to-day admin functions across East London branches

  • Ensure accurate handling and processing of GRVs, supplier invoices, stock records, and customer queries

  • Perform data capturing, cash-up support, and routine reconciliations

  • Assist with customer-facing admin functions when needed

  • Provide support to sales and management teams through timely communication, documentation, and scheduling

Daily Tasks

  • Process and file invoices, stock orders, and GRVs

  • Monitor bank transactions and flag or share relevant information with the finance team

  • Check cash-ups, credit notes, and outstanding leads or tasks

  • Perform routine checks on sales and fleet-related documentation

  • Provide lunch cover for cashier and assist with end-of-day cash-up

  • Maintain filing systems and update internal spreadsheets

Weekly Tasks

  • Follow up on outstanding payments and unmatched receipts

  • Support debtors` follow-ups and employee clock-in tracking

  • Administer float checks, payroll inputs, and weekly stock spot checks

  • Reconcile manual order books and cross-reference documentation

Monthly Tasks

  • Generate and send debtor statements, manage blocked accounts, and compile monthly reports

  • Process payroll inputs, including overtime and deductions

  • Reconcile petty cash, archive records, and maintain OHS documentation

  • Manage and distribute monthly rosters and stock-related salary deductions

Ad-Hoc Tasks

  • Coordinate staff communications around head office directives and marketing campaigns

  • Handle supplier and fleet queries, IT tickets, and payment processing as needed

  • Conduct and support regular stock takes and audits

  • Maintain staff records, support compliance (OHS & HR), and assist with IRP5 preparation


Key Skills Required:

Administrative management, Multitasking, MS Office proficiency, Sage software knowledge, Pastel Accounting knowledge, Retail operations understanding, Time management, Communication skills, Customer service, Problem-solving, Attention to detail, Professionalism, Pressure management, Team collaboration, Inventory administration, Data capturing, Reporting, Record keeping, Numeracy, Adaptability.


Requirements

Minimum

Requirements:


  • Matric Certificate (Grade 12)

  • Minimum of 5 years` experience in a similar administrative role

  • Proficiency in MS Office and accounting software such as Sage or Pastel

  • Strong multitasking ability and ability to cope under pressure

  • Professional appearance, well-spoken, and effective communicator

  • Previous experience in a retail environment preferred

  • Must be willing to assist across multiple store branches in East London as required


Benefits

  • Annual 2-week bonus
  • Provident fund included

Senior Store Administrator position available in Eastern Cape, East London. This job position was posted by Prudent HR solutions. The job has been posted as a premium ad on 2025-04-21 at 15:09:29 in the It Computer category

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