Edenvale: Capital Equipment Administrator posted by Objective Personnel
Posted on 2025-07-03 00:00:00
| Employer | Objective Personnel |
|---|---|
| Category | Client Services/Sales Support |
| Location | Gauteng / Edenvale |
Job Summary
- Matric (Grade 12)
- 3-5 Years in a related field
- Computer Literacy: Excel, Word, Outlook, OneDrive, MS Teams
- Effective Time Management and Record keeping; Methodical;
- Able to work under pressure;
- Effective communication and interpersonal skills with superiors, colleagues and suppliers;
- attentive to detail, and ability to multi-task and to be able to use own initiative.
- Critical thinking and problem-solving skills.
- Planning and organization
- Decision making
- Be Proactive
- Effective communication and teamwork skills
- The ability to plan ahead and deal with unexpected changes.
- Effective conflict management, and ability to work as part of a team
Duties and Responsibilities:
- Process all quotations and forward to Customers.
- Responsible for linking of all quotes within Goldmine.
- Maintain Pricing and Costing files and updating where necessary.
- Makes sure that company has adequate stock of Capital Equipment literature, brochures etc.
- Places all orders for Capital Equipment with Procurement Officer
- Follow up on outstanding Capital Equipment orders by constant liaisons with Suppliers, Forwarders and Clearers and communicating this to the relevant Sales Reps, in the absence of the Procurement Officer
- Coordinate Capital Equipment demos with reps and prepares relevant documentation to accompany equipment on loan.
- Produce Equipment Evaluation Forms and make sure these are completed correctly.
- Ensure that Equipment is cleaned by warehouse after each demo and before it is sent out on next demo.
- Responsible for ensuring that the demo room is well maintained.
- Control Inventory of Capital Equipment and spare parts
- Process all orders received from Customers
- Completion of all tender documentation (manage the entire Tender Process)
- Monthly Reports for Capital Equipment
- Support and assist Capital Equipment Team and other supporting functions.
- Process all service / repair quotations.
- Generate all service / repair invoices.
- Maintain Goldmine with respect to all servicing and repairs.
- Maintains Equipment Parts Pricing and Costing files and updates where necessary.
- Place all orders for Equipment Parts with Procurement Officer
- Follows up on outstanding orders.
- Assist in maintaining the Health & Safety principles of the organization.
- Work within the Company’s Quality Management System
- Ensure that the appropriate QMS documentation is always used, and that document version controlled and maintained.
- Documentation of NCA’s and AR’s where relevant.
- Best Practices – Improve processes and policies in support of organisational goals.
- Formulate and implement departmental policies and procedures to maximise output. Monitor adherence to procedures.
- Administrative excellence
- Filing, Archiving, communication
- Compiling and updating Monthly Reports for Capital Equipment
- Support and assist Capital Equipment Team and other supporting functions.
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