<p><em><strong>PLEASE NOTE : This is a 4 month Fixed Term Contract for maternity cover to start mid November / 1 December 2025 until 31 March 2026</strong></em></p><p><strong>Job overview:</strong></p><p>Daily, Weekly, and Monthly Financial Reporting and Administration</p><p>This role involves handling various financial and accounting tasks, including processing supplier invoices, performing reconciliations, managing petty cash, preparing payment lists, and maintaining accurate records of company expenses and capex. The administrator will also be responsible for monthly closing tasks such as reconciling credit cards and allocating payments in Sage. Additionally, the role includes managing shop stock reconciliations and ensuring the timely processing of financial transactions to maintain accurate company financials.</p><p> <strong>Job Description</strong></p><p><strong>Key Responsibilities</strong>:<br>The following tasks represent the core duties of the role, which will be managed on a daily, weekly, or monthly basis.</p><p> 1. <strong>Monthly Supplier Invoices Processing (Daily)</strong></p><p>o Receive and process supplier invoices accurately.</p><p>o Verify invoices against purchase orders and receipts.</p><p>o Ensure that all invoices are correctly coded in the accounting system for payment processing.</p><p> 2. <strong>Supplier Statement Reconciliations (Weekly/Monthly)</strong></p><p>o Perform reconciliations of supplier statements against company records.</p><p>o Identify discrepancies and communicate with suppliers to resolve any issues.</p><p>o Ensure all reconciliations are completed accurately and within the required time frame.</p><p> 3. <strong>Weekly & Month-End Payment Lists (Weekly)</strong></p><p>o Prepare weekly and month-end payment lists for approval by management.</p><p>o Ensure that all payments are accurately reflected and documented.</p><p>o Collaborate with the finance team to verify and process these payments.</p><p>4. <strong>Weekly & Month-End POP's (Weekly)</strong></p><p>o Manage weekly and month-end POP (Proof of Payment) reconciliation.</p><p>o Ensure that all payments made by the company are properly documented with corresponding POPs.</p><p>o Verify the accuracy of POPs and ensure proper filing and submission for approval.</p><p> </p><p>5. <strong>Company Credit Cards Reconciliation (Monthly)</strong></p><p>o Reconcile all company credit card transactions on a monthly basis.</p><p>o Ensure all credit card statements are accurate and complete.</p><p>o Investigate and resolve any discrepancies in credit card transactions.</p><p> </p><p>6. <strong>Month-End Payment Allocations on Sage (Weekly/Monthly)</strong></p><p>o Allocate payments to the correct accounts in the Sage accounting system.</p><p>o Ensure accurate and timely processing of all transactions for the month-end closure.</p><p>o Collaborate with other teams to ensure all transactions are accurately captured.</p><p> </p><p>7. <strong>Petty Cash Bookkeeping (Daily)</strong></p><p>o Maintain accurate petty cash records on a daily basis.</p><p>o Ensure all petty cash disbursements are documented and properly recorded.</p><p>o Reconcile petty cash at regular intervals and replenish as necessary.</p><p> </p><p>8. <strong>Tall Order Reconciliations (As needed)</strong></p><p>o Conduct reconciliations of TallOrder (POS system).</p><p>o Ensure information in TallOrder is accurately recorded and reconcile any discrepancies with vendors.</p><p>o Communicate with relevant departments to ensure proper and accurate input into TallOrder.</p><p> </p><p>9. <strong>Shop Stock Management (Weekly)</strong></p><p>o Conduct weekly reconciliations of shop stock to ensure accurate inventory records.</p><p>o Investigate and resolve any discrepancies between stock records and physical stock.</p><p>o Coordinate with the purchasing team to ensure inventory levels are adequate.</p><p><strong> </strong></p><p><strong>Skills and Qualifications</strong></p><p> <strong>Education</strong>: A degree or diploma in Accounting, Finance, or a related field is preferred.</p><p> <strong>Experience</strong>: Proven experience in accounting, finance, or bookkeeping, particularly in managing supplier accounts and reconciliations.</p><p> <strong>Technical Skills</strong>: Proficiency in accounting software (e.g., Sage, Xero) and MS Office Suite (Excel, Word), TallOrder and WineMS.</p><p> <strong>Attention to Detail</strong>: High level of accuracy in managing financial records and transactions.</p><p> <strong>Time Management</strong>: Ability to manage multiple tasks and meet deadlines efficiently.</p><p> <strong>Communication Skills</strong>: Strong verbal and written communication skills for internal and external interactions.</p><p> <strong>Problem-Solving</strong>: Ability to identify discrepancies and resolve issues in a timely and professional manner.</p><p><em><strong>FOR NOTING : DUE TO THE VOLUME OF APPLICATIONS RECEIVED, WE CAN ONLY RESPOND TO CANDIDATES WHOSE BACKGROUND, QUALIFICATIONS AND WORK HISTORY ALIGNS CLOSELY WITH OUR CLIENTS REQUIREMENTS.</strong></em></p><p>The salary above is quoted as Cost to Company.</p><p>Applicants are requested to submit a complete, up to date CV showing:</p><p>1. Details of all previous employment, Company Name, Positions held and exact start & end dates (most recent position first)</p><p>2. Reasons for having left all previous positions</p><p>3. Written references or irrevocable proof of employment from previous employers,</p><p>4. Proof of High School Education and all tertiary qualifications</p><p>5 . A recent colour profile photo.</p><p>6. Current notice period / Availability</p><p>Candidates already living in the Western Cape, who are able to attend in person interviews would be preferred.</p>