Gauteng: Executive Assistant posted by Helderberg Personnel

Role Overview
The Executive Assistant will provide high-level, and confidential support to the Director. This role requires exceptional organisational ability, sound judgment, proactive problem-solving, and the capacity to operate independently. The Executive Assistant will act as a trusted gatekeeper, coordinator, and operational partner.
 
Key Responsibilities

1. Provide executive-level diary and time management, including scheduling, prioritising, and optimising daily activities.
2. Manage all travel arrangements end-to-end, including flights, accommodation, visas, itineraries, and travel documentation.
3. Screen, prioritise, and manage all incoming communication (emails, messages, calls), ensuring urgent and strategic matters are addressed timeously.
4. Act as a liaison between the Director and internal / external stakeholders.
5. Prepare, draft, proofread, and edit high-level correspondence, reports, presentations, and board-related documentation.
6. Maintain a secure, highly organised digital filing and document management system.
7. Track and reconcile executive expenses
8. Coordinate executive meetings, board meetings, and key events, including agendas, venues, logistics, and follow-ups.
9. Manage sensitive, confidential, and commercially sensitive information with absolute discretion.
10. Anticipate future needs, manage risks, and proactively address potential challenges.
11. Provide administrative and operational support on an ad-hoc basis across both business and personal matters.

Essential Skills and Qualifications

1. Proven experience in Executive Assistant or Personal Assistant.
2. Exceptional organisational, planning, and prioritisation skills.
3. High digital literacy and confidence across cloud-based platforms, productivity tools, and communication systems.
4. Strong written and verbal communication skills at executive and board level.
5. Outstanding problem-solving and decision-making ability.
6. High levels of emotional intelligence, professionalism, and judgment.
7. Ability to work independently across multiple priorities.
8. Flexibility to work remotely with availability when required.

Personal Attributes

1. Highly professional, calm, and resilient under pressure.
2. Proactive, solution-driven, and detail-oriented.
3. Trustworthy, loyal, and discrete.
4. Adaptable, flexible, and resourceful.
5. Strong alignment with company values of integrity, excellence, and client service.

Reporting Structure

1. This position reports directly to the Director in a highly trusted, one-on-one working relationship.

Compensation and Benefits

1. Flexible, part-time or full-time structure (depending on suitability).
2. Competitive executive-level remuneration.
3. Remote working arrangement with availability for executive-level responsiveness.
4. High degree of autonomy and exposure to senior leadership and strategic decision-making.