Gauteng: HR Administrator posted by SPECD (Pty) Ltd

About the Role

SPECD (Pty) Ltd, a well-established and innovative engineering company specializing in railway systems, rolling stock refurbishment, railway infrastructure, telecommunications, and power solutions, is seeking a detail-oriented and proactive HR Administrator to support human resource functions. The ideal candidate will assist with HR processes, employee relations, recruitment coordination, and administrative tasks, ensuring smooth day-to-day operations within the HR department.

Key Responsibilities

• Support daily HR operations and ensure a smooth administrative process.
• Maintain and update employee records (personnel files), both physical and electronic copies.
• Ensure accuracy and completeness of employee data, including personal information, attendance records, and performance evaluations.
• Facilitate the onboarding process for new employees, including preparing paperwork, conducting orientations, and setting up employee profiles.
• Manage offboarding procedures, including exit interviews and processing termination paperwork when required.
• Assist in processing payroll and verifying attendance records through capturing of accurate hours from the biometrics system.
• Identify any attendance negative patterns that arise from managing employees daily biometrics and issue relevant warnings.
• Address payroll-related inquiries and discrepancies in a timely manner with employees.
• Serve as a point of contact for employees regarding HR policies, procedures, and inquiries.
• Assist in resolving employee relations issues and escalate complex matters to HR manager as needed.
• Prepare HR reports, such as attendance, new hires and resignations, and other HR metric reports as required.
• Maintain HR documents, policies, and procedures, ensuring compliance with regulatory requirements.

Requirements

• 5 – 10 years’ experience in HR administration or related field.
• Strong understanding of HR functions, company policies, and procedures.
• Excellent organisational skills.
• Ability to work in a fast-paced environment and adapt to changing priorities.
• Knowledge of HR functions and best practices, including recruitment, payroll, and employee relations.

Qualifications

Matric Certificate

Salary & Benefits

Compensation will be determined based on qualifications, applicable banking experience, and previous earnings.