Investment Administrator
Posted on 2025-02-08
Job Summary
- The accurate validation and processing of all client instructions into the administration system and ensuring the constant review and updating of the workflow system
- Ensure trades are matched between client notification and counterparty confirmation
- Ensure broker/counterparty account and trade details reconcile with our records
- Ensure that the manager`s notification reconciles with the counterparty confirmation
- Accurately managing the status of trades and requirements on the workflow system
- Maintaining broker settlement details, contact details, and brokerage rates
- Compiling of incident reports and assisting in implementing and maintaining process controls
- Resolving external and internal queries relating to all trades from brokers, clients, and custodians
- You will need to build and maintain healthy client and counterparty relationships to ensure the resolution of settlement issues identified
- Ensuring all incoming work is captured within required turnaround times and before relevant cut-off times as agreed upon in the Service Level Agreement with the clients.
- Ensuring that all instructions received comply with business rules and legislative requirements.
- Assist with the prevention of fraud and money laundering by adhering to business and legal requirements.
- Support fellow team members and Team Leader.
- To transfer platform holdings on a daily basis.
- Working with Electronic Transfer Solutions for Re-Registration.
- Ensure all accounts held by Nominees reflect accurate Transfer positions.
- Perform investigation on Transfer In and Out requests.
- Corporate Actions
- Attend to any queries or escalations relating to corporate actions from security held within an underlying CIS.
- Liaise with external managers to provide their corporate action election choice at least 2 days ahead of the custodian deadline.
- Settlements & Payments
- Support Client funds cash management including all client cash transactions
- Support Control Account Exception Reporting and Regulatory Reporting
- Undertake daily client and pooled FX trade processing and settlement management.
- Internal/External stakeholder and client cash reporting in accordance with regulatory and legislative obligations that apply to GTC and its client groups.
- Payment and processing of monthly management fees
- Monitor cash balances within the CIS funds and send re-alignment instructions to the Administrator where cash balances exceed tolerance limits
- Monitor cash balances within underlying CIS funds and engage with managers to ensure sufficient liquidity
- Reconciliations
- Asset Reconciliations – monitor investment holdings and transactions and the receipt of manual/electronic holdings and transaction statements from brokers and fund managers.
- Cash Reconciliations
- Compare GL balances and transactions on the Platform against corresponding bank accounts.
- Perform daily reconciliations to ensure all internal GLs reconcile as expected either via automated sweeps or manual matching
- To investigate variances/breaks from reconciliations.
- To ensure that all breaks are resolved and cleared within a given timeframe.
- Able to demonstrate understanding of regulations that apply within the region
- Fees
- Payment and processing of monthly management fees
- Always ensure accuracy of fee accruals applied
- Prepare fee management schedules that provide the breakdown of fees per fee type
- Skills and experience required
- A degree or equivalent in finance, business, or numerate discipline.
- 3 – 5 years experience in an investment administration role
- Matric – Nonnegotiable
- Sound knowledge of the Life Insurance industry including Pension Funds and/or the Unit Trust industry would also be an advantage
- Experience in online banking
- Experience in client services.
- Experience in using Excel for data analysis.
- The ability to work accurately and to deadlines.
- Excellent interpersonal and communication skills
Office hours: 08:00 and 17:00
There will be occasions when the incumbent will need to work overtime
Remuneration: R20 000 – R30 000 monthly
**Please note that only shortlisted candidates will be contacted**
Investment Administrator position available in Gauteng, Gauteng. This job position was posted by Fouche & Co Recruitment. The job has been posted as a char8000 ad on 2025-02-08 at 01:05:18 in the Insurance And Investments category
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