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George: Receptionist/Administrator posted by The Talent Room

George: Receptionist/Administrator posted by The Talent Room

Posted on 2025-06-04 00:00:00

Employer The Talent Room
Category Property Administrator
Location Western Cape  / George

Job Summary

Job Purpose:

To provide a professional and welcoming front-of-house experience while supporting the property management team with day-to-day administrative tasks. You will play a key role in ensuring the smooth running of the office and maintaining high standards of service for clients, tenants, contractors, and visitors.

Key Responsibilities:

Reception & Client Interaction:

  • Act as the first point of contact for all visitors and callers.
  • Manage a busy switchboard, directing calls and taking accurate messages.
  • Ensure the reception area is tidy, presentable, and stocked with marketing materials.

Administrative Duties:

  • Support property managers with administrative tasks including producing tenancy documents, notices, letters, and reports.
  • Maintain up-to-date digital and physical filing systems for tenant records, maintenance logs, and contractor information.
  • Coordinate incoming and outgoing post, deliveries, and courier bookings.

Office Coordination:

  • Monitor and restock office supplies and stationery.
  • Book and prepare meeting rooms for internal and external use.
  • Liaise with IT, maintenance, and service providers to ensure a well-functioning office environment.

Property Management Support:

  • Assist with logging maintenance requests and coordinating contractor appointments.
  • Help chase outstanding documentation or compliance certificates.
  • Maintain accurate records of keys, fobs, and access codes.

Compliance and Data Entry:

  • Input and update property, tenant, and contractor information in the management system.
  • Ensure GDPR and confidentiality policies are followed at all times.

Person Specification:

Essential:

  • Previous experience in a receptionist or administrator role.
  • Excellent communication and interpersonal skills.
  • Strong organisational skills and attention to detail.
  • Good knowledge of Microsoft Office (Word, Excel, Outlook).
  • Ability to handle sensitive and confidential information professionally.

Desirable:

  • Experience working in a property management, estate agency, or facilities environment.
  • Familiarity with property management systems (e.g., Qube, Arthur, MRI, Reapit).
  • Basic understanding of property-related documents (e.g., ASTs, Section 21s, service charge notices).
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Key Competencies:

  • Professional and friendly manner
  • Strong work ethic and reliability
  • Ability to multitask and manage time effectively
  • Team player with a proactive attitude
  • Confidence dealing with people at all levels

Click Go Apply to apply online!


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