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Germiston: Executive Personal Assistant

Germiston: Executive Personal Assistant

Posted on 2025-07-10 00:00:00

Employer Unspecified
Category Admin / clerical / secretarial
Location Ekurhuleni  / Germiston

Job Summary

Qualification Recognized formal qualification in a relevant field (SAQA NQF5 or higher). A degree is an advantage Advanced level of computer skills with an emphasis on MS Office365 suite applications Word, Excel, Access, PowerPoint and Teams environment. Other ICT skills and expertise e.g. Power BI, Power Platform/Apps etc. advantageous Requirements Minimum 5 years of experience as an Executive Management Assistant and solid track record of Strategic Project and event management is required. Experience in mid-size group companies within industrial, mining, construction or engineering service related sectors advantageous. Experience with management of small operative teams. Vendor and SCM management experience including ERP/SAP. Demonstrable evidence of technical savviness and coordination with respect to events such as Audio Visual setups, online Skype / Zoom / Teams and related troubleshooting imperative. Written and spoken fluency, grammar, spelling in English a prerequisite. Competency in a 2nd dominant national language and/or German advantageous. The role will require travel from time to time locally, regionally or internationally, which may include air travel. The executive assistant must always retain a valid drivers licence and Passport document. Duties Carry out executive and company secretarial legal duties for the Directors. Act as a point of contact between executives, employees, clients and external and internal business partners. Including shareholder relationship management. Manage and maintain Directors calendars and set up/ coordinate meetings and events. Coordination and project management function for select appointments and events. Coordinate all Board and Business Review Meetings, manage minutes and prepare board packs. Compile, draft and communicate information for internal and external stakeholders at corporate level incl. memos, emails, presentations etc. Coordinate and manage internal projects on an ongoing basis; this shall include budget, planning cost control and execution, monitoring and controls. Further expedite, source, analyse and manage integrated report data from various other personnel executing internal strategic projects. Collate information and reports and present for executive consumption. Responsible for travel and accommodation function and arrangements for Directors and various senior personnel. This shall include cost allocation, reconciliation, and submission in a timeous manner. Manage company overhead supply inventory, refreshments, stationary, paper etc. Screen and direct incoming and outgoing executive phone call and correspondences, memos etc. Conceptualize, source, organize and manage company team building, executive and management strategic planning, Townhall and social events where necessary. The incumbent will be required to sit on social and events committees. Administrate and maintain of companys insurance. Carry out specific strategic projects assigned by MD and FD and track and monitor those others of strategic interest. Record, transcribe and distribute minutes of meetings as required e.g. EXCO Prepare and maintain company organograms. Maintain archive of company registration, agreements and general document control and archiving of important documents. Screen, coordinate expedite business documents for executive signatures/approval Manage mobile communications contracts and devices Collate and reconcile credit card and executive expenses and travel Lead direct or indirect reports which may include office cleaning team, facilities management, drivers and reception. Source, procure and manage vendors and service providers in relevant areas of responsibility via SAP system.

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