Hillbrow: Executive Personal Assistant

Job Summary

Additional information: Wits Health Consortium is looking for a mature, highly organized individual, who loves planning, has meticulous attention to detail and who wants to be part of a highly dynamic, internationally recognized team Main purpose of the job: To work closely with the Director to provide support in dealing with the secretarial and administration of the day-to-day operations Acting as the first point of contact and assist with general queries and office administration Location: 22 Esselen Street, Hillbrow – Johannesburg Key performance areas: Support the Director with Administration Diary Management inclusive of coordinating and scheduling appointments and meetings, recording of events and meetings Assist with Stakeholder management such as implementation of high level visits, inclusive of training and meeting coordination Document preparation and file management e.g. CV, professional registration and insurances Monitoring of office suppliers for the Director, and ordering replacements (including all IT equipment) Data collection and report preparation Financial Administration Conduct credit card reconciliation timeously, ensuring adequate funds are available at all times Process payment requisitions Track expense claims to completion Travel Coordination Book, coordinate and confirm travel arrangements (flights, accommodation and transport) Research travel destinations and ensure that Director is aware on any new development and/or requirements with regard to travel ie. Vaccinations, etc. Prepare itinerary and travel information as required Ensure that per diems are processed timeously for each trip planned Process travel expense claims Effective Self-Management Take ownership and accountability for tasks and demonstrates effective self-management Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained Maintain a positive attitude and respond openly to feedback Take ownership for driving own career development by participating in on-going training and development activities such as forums, conferences, policy setting workshops, etc. Required minimum education and training: Relevant Degree/Diploma, preferably in Business Administration Exceptional organizational and administrative skills Must have good working knowledge of Microsoft Office Required minimum work experience: Minimum 5 years’ experience Desirable additional education, work experience and personal abilities: Confidentiality, tact, and discretion must be maintained at all times Able to exercise discretion, high levels of initiative and independent decision-making Ability to manage self and prioritize own workload Excellent communication skills (both written and oral) and the ability to establish and maintain effective working relationships with other Executives, managers, staff, and external customers such as vendors and suppliers TO APPLY: Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV plus a one page cover letter motivating why you are applying for this position. Please take note that the applicants who do not adhere to the above requirements will not be considered for the respective position. Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market. The closing date for all applications: 27 January 2025. Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto. Please note: AJ Personnel is only responsible for the advertising and response handling of the advertisement on behalf of their client Wits Health Consortium. AJ Personnel does not have any salary or other information regarding the position. Wits Health Consortium will only respond to shortlisted candidates. Candidates who have not been contacted within two weeks from the closing date can consider their application to be unsuccessful.

Executive Personal Assistant position available in East Johannesburg, Hillbrow. This job position was posted by . The job has been posted on 2025-01-14 in the Admin Clerical Secretarial category

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