Qualifications Matric Requirements Knowledge in ERP system – Dynamics NAV as well in MS Office Ideal candidate must be able to do hybrid functions, therefore the accounting functions. Experience doing accounts & admin functions as well as Reception & Customer Service. Duties Accounting functions: Debtor functions Manage and track outstanding balances (e.g., invoices or fees) Contact customers via phone, email, or mail to remind them of overdue payments. Issue follow-up notices or payment reminders as needed. Process refunds if applicable, such as overpayments or returned goods. Ensure that refund transactions are accurately documented in the system. Creditor functions Receive and review invoices from suppliers or vendors for goods or services purchased. Ensure the accuracy of invoices (e.g., correct amounts, billing details, and terms). Verify that the goods/services on the invoice have been received or rendered. Ensure proper approval from the relevant department before processing payment. Communicate with suppliers to resolve any issues related to invoices or payments. Ensure a good relationship is maintained to encourage future business transactions. Reconcile accounts payable regularly to ensure the businesss records match the supplier`s statements. Investigate discrepancies and resolve any issues (e.g., duplicate invoices or incorrect amounts). Ensure all invoices and payment records are properly documented and filed for accounting and auditing purposes. Keep track of any adjustments, such as discounts or partial payments. Create all local vendor purchase orders non inventory related. Account setup: Create and manage client or customer accounts (e.g., contact information, billing details). Respond to emails and messages. Update account details (e.g., address changes, phone numbers). Financial documentation: File and maintain financial records, such as receipts and invoices Organize and back up essential accounting documents for easy access. Process credit card transactions or cash payments Admin Functions: Scheduling and Calendar Management: Manage appointments and meetings for staff or clients. Coordinate room bookings and ensure no scheduling conflicts. Remind team members about upcoming meetings or events. Communication Management: Answer and direct only admin related calls. Respond to emails and messages. Handle incoming and outgoing mail/packages. Customer Service and Front Desk: Greet and check-in visitors. Provide information about the business/services. Resolve customer inquiries or direct them to the appropriate department. Document Management: Organize, file, and store office documents (physical and digital). Prepare and proofread documents (letters, reports, etc.). Supply Management: Track office supplies and place orders when necessary. Monitor inventory and ensure sufficient supplies are on hand. Employee Support: Maintain employee attendance and timesheets. Assist with employee scheduling or shift management Manage employee leave applications and roster. Data Entry and Record-Keeping: Input customer or client data into company systems. Ensure that all records are kept up-to-date and accurate. Facility Management: Oversee the general cleanliness and organization of the reception area. Report maintenance issues and coordinate repairs (e.g., broken equipment, issues with the office environment). Basic HR Functions: Assist in onboarding new employees (e.g., preparing paperwork). Maintain employee records (contact details, leave records

Administrative Clerk (Hybrid) position available in Gauteng, Johannesburg. This job position was posted by . The job has been posted on 2025-04-08 in the Admin Clerical Secretarial category

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