The successful candidate will be responsible for the smooth administrative operation of the Johannesburg branch, coordinating meetings and events and ensuring the branch functions effectively. This position involves providing high-level administrative support for various departments PA to Branch Directors: Attend to individual and group travel bookings Scheduling internal / external meetings Admin support for calendar events in Outlook Credit card reconciliations / expenses Ad hoc administrative duties as and when required Travel reports, reconciliations and reimbursements Branch Assistant: Be the face of the organization; receive visitors and contractors in a courteous manner Take full responsibility for the professional and smooth operation of the Johannesburg reception area and switchboard, including the front desk and the relief roster Answering of incoming calls in a friendly, professional manner, connecting callers to the correct person and taking accurate messages when employees are not available and delivering them timeously Creating Purchase Orders Following up on PO approvals and processing Group Payment Requests as required Assisting staff with expense claims as and when required Maintaining and ordering stationary for the Johannesburg facility Ensuring adequate stationary stock levels and keeping a record when issuing stationery to staff Maintaining and ordering monthly groceries for the Johannesburg facility Coordinating weekly and monthly staff meal orders Assist HR with arranging catering for in-house training and Exco meetings Ad hoc administrative duties as and when required

Requirements:

Matric is essential Certificate in Business Administration / Secretarial or similar, will be an advantage A minimum of at least 5 years previous working experience in a similar role Previous experience with 3CX Yealink Must have at least 3 years of ERP Systems working experience, i.e. SAP, NetSuite, Pastel or similar Valid code 08 drivers license and own reliable vehicle Well-presented and professional demeanor Clear written and verbal communication to effectively convey information in English Attention to detail High level of accuracy in typing and data capturing Good multi-tasking abilities Problem solving skills Customer service orientated Excellent proven skills working on MS Office (especially Excel, Word, Outlook)

Branch Secretary position available in Gauteng, Johannesburg. This job position was posted by . The job has been posted on 2025-02-26 in the Admin Clerical Secretarial category

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