Johannesburg: Commercial Legal Secretary posted by Lerena Recruitment Services

HIRING! Commercial Legal Secretary, Law Firm (Sandton, JHB) Key areas of responsibility include: Strong administration and organizational skills (diary management, answering telephone calls and tracking messages in the absence of professionals) •Amendments to and formatting of complex documents (ability to work with track changes, cross-referencing, footnotes, comments, PowerPoint, etc.) •Annotating, highlighting, redacting, collating and compressing large sets of PDF documents •Preparing, organising and arranging physical and electronic document •Extensive Dictaphone and copy-typing of documents •Preparing resource and client files •Administering and organising legal practice •Preparing accounts for clients, posting time on a daily basis, monitoring payments to counsel, monitoring outstanding debtors and trust balances •Developing and maintaining electronic and physical filing systems and ensuring that the filing system is kept up to date Maintaining/updating client contact details Capturing timesheets for professionals Preparing pre-bills and billing memos (sending same to clients) Managing debtors with the accounts department and clients FICA administration: following up to ensure the FICA requirements are complete General office and personal administration Filing Competencies: Must be neat, well-organised and conscientious Strong communication skills (verbal and written) Display attention to detail Good interpersonal skills Maintain high standards of confidentiality Honesty, reliability and punctuality Proactive, take initiative and be diligent Ability to multi-task Ability to work well under pressure Excellent client relationship skills Excellent time management skills Requirements: 5 plus years’ experience as a secretary in a law firm Excellent knowledge of MS Word programmes (more specifically Office 365) Basic knowledge on Aderant Expert (CMS) accounting system would be advantageous Knowledge of FileSite would be advantageous Matric essential