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Johannesburg: Executive Assistant

Johannesburg: Executive Assistant

Posted on 2025-07-04 00:00:00

Employer Unspecified
Category Accounting / Finance
Location Gauteng  / Johannesburg

Job Summary

Responsibility Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements. Prepare and edit correspondence, communications, presentations, and other documents for executives such as drafting and editing emails, letters, memos, and other communications. Support executives in project management activities, including tracking deadlines, monitoring project progress, and preparing project status reports. Coordinate meetings and follow-ups related to projects and financial matters Assisting with organising events, conferences, meetings, and other special events as required for executives Anticipating and resolving administrative issues and challenges proactively Professional demeanor with the ability to interact comfortably with executives and stakeholders at all levels. Willingness to adapt to changing priorities and take on new responsibilities as needed Finance Assistance: Manage and maintain financial data, records, and documentation. Conduct research and compile data for financial reports and presentations. Assist with financial tasks such as invoicing, expense tracking, and budget monitoring. Prepare financial reports, including profit and loss statements, balance sheets, and cash flow forecasts. Coordinate with accounting department to ensure accurate and timely processing of payments, reimbursements, and financial transactions Handle confidential information with discretion and maintain confidentiality at all times. Ensure compliance with financial regulations and company policies Competency: Education/ Qualification: Matric Certificate Business related qualifications AND/OR appropriate experience. Previous experience in administration roles. Skills: Proven experience as an Executive Assistant, Administrative Assistant, or similar role with a focus on financial tasks. Strong proficiency in financial management and reporting. Advanced knowledge of MS Office suite (Word, Excel, PowerPoint) and financial software (e.g., QuickBooks, SAP). Excellent organisational and time management skills with the ability to prioritise tasks. Exceptional verbal and written communication skills. High level of attention to detail and accuracy in financial data management Ability to work in a fast-paced environment and adapt to changing priorities Training: The employee can be expected to attend training seminars, webinars, courses or programs relating to the development and growth related to their roles. Experience: 5 – 10 Years experience

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Johannesburg: Executive Assistant

Johannesburg: Executive Assistant

Posted on 2025-07-01 00:00:00

Employer Unspecified
Category Admin / clerical / secretarial
Location Gauteng  / Johannesburg

Job Summary

Key Responsibilities: Manage complex calendars, meetings, travel, and communications Act as a liaison between executives, teams, and clients Organise internal/external meetings, events, and follow-ups Prepare and edit reports, presentations, and correspondence Support ad hoc projects and day-to-day executive needs Maintain confidentiality and exercise sound judgment at all times What You Need: Proven experience as an Executive or Personal Assistant Matric (Grade 12) minimum; secretarial or admin qualification an advantage Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook) Excellent communication, organisational and problem-solving skills

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Johannesburg: Executive Assistant

Johannesburg: Executive Assistant

Posted on 2025-06-17 00:00:00

Employer Unspecified
Category Admin / clerical / secretarial
Location Gauteng  / Johannesburg

Job Summary

Organizational Overview The Company provides warehouse management and outsourced staffing solutions to clients across diverse industries. The warehouse offering includes stock management, operational efficiency, and risk mitigation through proprietary systems. The staffing division delivers comprehensive HR, IR, and payroll services by managing both large and small workforce pools for a variety of client operations. Duties & Responsibilities: Executive & Administrative Support Manage complex calendars, travel logistics, and scheduling for the CEO, CFO, and Other Executives. Prepare meeting agendas, take accurate minutes, and track action items to completion. Organize internal and external meetings, strategy sessions, and board engagements. Handle correspondence, internal communications, and documentation with professionalism and discretion. Support general office administration and act as a key contact between executives and staff, clients, and partners. Operations & Coordination Assist in the coordination of executive reporting, performance updates, and management packs. Interface with various internal departments (Operations, Compliance, Finance, Training, Commercial) to streamline executive workflows. Support planning and execution of company events, workshops, and quarterly reviews. Support marketing initiatives. Assist in the day-to-day management, coordination and overseeing of the Facilities Management function within the company. Commercial & Proposal Support Manage the compilation and submission of high-quality bid documents, commercial proposals, and tenders in coordination with internal stakeholders. Maintain and update a central library of proposal templates, capability statements, company profiles, and statutory documents. Track bid/tender opportunities and support the timely completion of submission deliverables. Liaise with technical, operations, and finance teams to consolidate inputs for RFPs and client proposals. Assist in preparation of presentations and client decks using Microsoft PowerPoint and other platforms. Minimum Requirements: National Diploma or Degree in Business Administration, Executive Assistance, Communications, or related field. Minimum of 5 years’ experience as an Executive Assistant supporting C-level executives. Strong organizational, communication, and multitasking skills. Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel). Experience in a fast-paced corporate or consulting environment is advantageous. Discretion, maturity, and a high level of emotional intelligence.

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Posted in Jobs in Central Johannesburg, Jobs in Gauteng, Jobs in Johannesburg, Jobs in South Africa
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