Johannesburg: Executive Assistant

July 29, 2025 Jobs in Central Johannesburg

Johannesburg: Executive Assistant

Posted on 2025-07-29 00:00:00

Employer	Unspecified
Category	Admin / clerical / secretarial
Location	Gauteng / Johannesburg

Job Summary

Key Responsibilities: Manage complex calendars, meetings, travel, and communications Act as a liaison between executives, teams, and clients Organise internal/external meetings, events, and follow-ups Prepare and edit reports, presentations, and correspondence Support ad hoc projects and day-to-day executive needs Maintain confidentiality and exercise sound judgment at all times What You Need: Proven experience as an Executive or Personal Assistant Matric (Grade 12) minimum; secretarial or admin qualification an advantage Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook) Excellent communication, organisational and problem-solving skills

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Johannesburg: Executive Assistant

July 23, 2025 Jobs in Central Johannesburg

Johannesburg: Executive Assistant

Posted on 2025-07-23 00:00:00

Employer	Unspecified
Category	Admin / clerical / secretarial
Location	Gauteng / Johannesburg

Job Summary

Job Purpose: Free up the time of the Partners to focus on revenue-generating work through providing proactive administrative and strategic support to the Managing Partner and three additional Partners. Drive efficiency, anticipate needs, manage complex schedules and projects, and elevate client engagement—all while strengthening internal and external relationships. Key duties and responsibilities: Time, scheduling and meeting management Proactively manage and optimize busy diaries (4 senior partners), including prioritization, conflict resolution, and buffer time around critical engagements. Ensure the best use of time. Schedule and organise effective meetings, prepare and communicate agendas and briefing packs, ensure technology effectiveness, sometimes in multiple time zones. Track responses and participation, take accurate, action-oriented minutes; prepare and circulate post-meeting notes and follow-up actions. Emails and communication management Act as gatekeeper for communications—screen calls, manage inboxes, screen emails and respond or escalate appropriately based on partner priorities. Draft professional correspondence, internal communications, and client-facing emails on behalf of the Partners in line with company CI. Travel and logistics Plan end-to-end travel arrangements, exploring cost-effective options, managing costs within budgets and according to travel policies, and managing visas, itineraries, and logistics. Project and event coordination Plan and manage events and social engagements through sourcing venues, handling venue bookings, catering, invitations, RSVPs, marketing co-ordination transport and related logistics. Support the planning of conferences and PKF meetings for Octagon and PKFSA that take place in Johannesburg. Support project management activities, ensuring deadlines are met and deliverables are tracked. Administrative and financial duties Prepare and process timesheets, expenses, refunds, and invoices, ensuring compliance and accurate record-keeping. Manage filing systems (electronic/paper), Engage with internal systems and colleagues across departments for coordination e.g. drivers, finance, HR, reception, printers etc. Run ad hoc projects—research, document preparation, deliverable tracking, and project status updates. Anticipate the needs of the Partners and proactively address potential issues or requirements. Document and meeting preparation Compile and format presentations, reports, and meeting packs to a high standard, ensuring accuracy, completeness, and alignment with branding guidelines. Proactively manage submissions and reconciliation of updates from multiple sources through effective stakeholder engagement. Maintain version control and ensure timely distribution of materials ahead of meetings or deadlines. Client relationship support Engage and maintain relationships with client PAs and other stakeholders—positioning yourself as an ambassador for the firm. Occasionally participate in client-facing activities (e.g. meeting coordination, follow-ups, thank-you notes, gifting etc.) under partner guidance. Liaise with clients and internal stakeholders on behalf of the Partners, maintaining professionalism and confidentiality. Cross-functional collaboration and firm engagement Actively contribute to internal projects and initiatives beyond core EA duties, collaborating with other departments such as Marketing, HR, Business Development, and IT as needed. Position yourself as an ambassador of the firm’s culture as well as the office of the Managing Partner Support the planning and coordination of firm-wide activities including social events, CSR initiatives, client functions, and internal campaigns. Demonstrate a strong presence in the broader life of the firm—building relationships, promoting culture, and helping foster a connected, engaged professional environment. Personal assistance to Partners Provide trusted support on personal matters for the Partners as needed, including coordinating lunch orders, personal travel arrangements, gift purchasing, shopping, and other ad hoc personal tasks that enable them to focus on strategic priorities. Personal competencies The ideal candidate combines resilience, emotional intelligence, and technical prowess to deliver seamless support in a demanding corporate environment. Emotional Intelligence & Communication High EQ to build trusted relationships with senior partners, executives, and external stakeholders. Excellent written and verbal communication—polished email, messaging, and briefing-note skills. Agility & Resilience Thrives under pressure: adaptable, calm, and solutions-oriented when faced with shifting priorities. Demonstrates resourcefulness and problem-solving—identifies issues before they arise Anticipation & Proactive Mindset Thinks ahead—anticipates partners’ needs, questions, and materials. Acts as a forward-thinking partner, not just an executor. Project management skills: tracks multiple streams, deadlines, and stakeholders with precision. Technical & Administrative Excellence Expert diary management across time zones using Outlook or similar tools. Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and virtual meeting platforms. Strong attention to detail and quality control—proofreading, formatting, data accuracy. Professionalism & Discretion Handles highly confidential information with integrity. Maintains a polished, professional presence in all communications and settings. Relationship Management Builds and nurtures internal and external networks, establishing themself as a reliable liaison. Experienced in collaborating with other EAs, administrative teams, and across departments. Experience and qualification Bachelor’s degree or diploma in Business Administration, Office Management, or similar. Minimum 5 years of EA support experience in professional services or consulting firms (supporting senior/c-suite execs). Proven track record managing diaries, travel logistics, events, and financial administration.

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Johannesburg: Executive Assistant

July 4, 2025 Jobs in Central Johannesburg

Johannesburg: Executive Assistant

Posted on 2025-07-04 00:00:00

Employer	Unspecified
Category	Accounting / Finance
Location	Gauteng / Johannesburg

Job Summary

Responsibility Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements. Prepare and edit correspondence, communications, presentations, and other documents for executives such as drafting and editing emails, letters, memos, and other communications. Support executives in project management activities, including tracking deadlines, monitoring project progress, and preparing project status reports. Coordinate meetings and follow-ups related to projects and financial matters Assisting with organising events, conferences, meetings, and other special events as required for executives Anticipating and resolving administrative issues and challenges proactively Professional demeanor with the ability to interact comfortably with executives and stakeholders at all levels. Willingness to adapt to changing priorities and take on new responsibilities as needed Finance Assistance: Manage and maintain financial data, records, and documentation. Conduct research and compile data for financial reports and presentations. Assist with financial tasks such as invoicing, expense tracking, and budget monitoring. Prepare financial reports, including profit and loss statements, balance sheets, and cash flow forecasts. Coordinate with accounting department to ensure accurate and timely processing of payments, reimbursements, and financial transactions Handle confidential information with discretion and maintain confidentiality at all times. Ensure compliance with financial regulations and company policies Competency: Education/ Qualification: Matric Certificate Business related qualifications AND/OR appropriate experience. Previous experience in administration roles. Skills: Proven experience as an Executive Assistant, Administrative Assistant, or similar role with a focus on financial tasks. Strong proficiency in financial management and reporting. Advanced knowledge of MS Office suite (Word, Excel, PowerPoint) and financial software (e.g., QuickBooks, SAP). Excellent organisational and time management skills with the ability to prioritise tasks. Exceptional verbal and written communication skills. High level of attention to detail and accuracy in financial data management Ability to work in a fast-paced environment and adapt to changing priorities Training: The employee can be expected to attend training seminars, webinars, courses or programs relating to the development and growth related to their roles. Experience: 5 – 10 Years experience

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Posted in Jobs in Central Johannesburg, Jobs in Gauteng, Jobs in Johannesburg, Jobs in South Africa

Tagged Accounting, Finance

Johannesburg: Executive Assistant

Johannesburg: Executive Assistant

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Johannesburg: Executive Assistant

Johannesburg: Executive Assistant

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Johannesburg: Executive Assistant

Johannesburg: Executive Assistant

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