Job Description:

Assist with the creation and planning of work breakdown structures using a product backlog or scope of work document to ensure alignment between the documentation and schedules.
Facilitate and gather information required to build a project / programme schedules using either a waterfall or agile approaches.
Engage with project stakeholders to define a flight plan that defines all major project deliverables and milestones.
Evaluate existing project schedules to identify and correct schedule inconsistencies in accordance with company defined scheduling standard, policies and procedures as well as identified industry best practices.
Proactively manage the critical path and project dependencies both internally and externally of the programme and its sub projects.
Evaluate and report any variances from the baseline and deviation from the critical path to the necessary stakeholders.
Align the schedule cost in accordance with the approved financial business case.
Manage the overall maintenance of the project and programme schedules against governance standards and exception reports.
Maintain a reporting routine in order to capture and report on project progress if one has not been defined.
Extract information from all project management defined tools and provide weekly status updates regarding planned vs. actuals to the programme manager for reporting purposes.
Collaborate with project managers to evaluate project schedule progress or status and take corrective action where required.
Provide recommendations based on trends and forecasts.
Assess project scope change request impacts on the project schedule and across the programme.
Review any conflict or capacity issues regarding resource requirements based on the capacity and demand model.
Facilitate scenario planning across sub projects / programme and evaluate schedule impacts for reporting on request.
Integrate any external vendor schedules within the sub projects / programme based on strategic dates defined and planned if required.
Financial analysis which includes the burn rate and the actual spend as well as the forecast spend per resource role.
Ongoing analysis of IAs ie. Baseline vs Actual Spend to ensure that teams remain within budget.
Ensuring that all contracts for vendors are in place and alert the PM/SM of expiry dates.
Generating POs on SAP and the payment of invoices using Ariba.
Setup of Confluence pages/dashboards for Project Incremental Planning.
Assisting with Jira SQL Queries
Logging of Scope Changes, Risks and Issues on PMT
Ensure Enterprise Resources Allocations are correct from a Capacity Management Perspective.
Actuals and Forecast should be aligned from a monthly snapshot perspective.
There should be scope line items in the schedule to reflect an accurate % complete in comparison with cost and timelines.
Knowledge of GT finance and JIRA Tempo reporting is essential from a cost tracking perspective.
Engage with the Tools Team to ensure that all project resources have JIRA/Tempo licences and that JIRA boards are updated with the correct user stories linked to EPICS and SAVE EPICS.
Assisting with user/roles access within project and boards.

Qualifications:

Certified MS Project 2010 or higher training required.
Fully computer literate using main applications of MS Office i.e. Excel, Word and PowerPoint.
Project Management Qualification.
Agile training from a recognised institution. 3 to 5 years experience in planning and scheduling projects and/or programmes is essential.
3 to 5 years experience using MS Project 2010 or higher.
Demonstrated capability of applying and analysing advanced scheduling techniques such as critical path method, PERT analysis and earned value management.
Demonstrated strategic planning abilities on programme schedules and flight plans.
Maintaining relationships with programme / project staff as well as external vendors where necessary.
Excellent verbal, written and communication skills.

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