The purpose of this job is to effectively manage portfolios /or various portfolios in the Gauteng region as
per the below duties and responsibilities.

KPA KPI

Leasing
Undertake and Manage Leasing to ensure all renewals are started 6 months prior to the lease expiry and that new
deals are prioritized and effectively concluded.
Ensure vacancies are accurately advertised and communicated.
Liaise with brokers if required.
Work within the levels of authority and/or mandate with client.
Attend weekly leasing meetings with the client where accurate feedback is provided.

Tenant relationships
Establish and maintain a good relationship with the tenants.
Attend to any issues that might occur between the Eris team and the tenants.
Visit and/or contact the tenants on a regular basis.
Update records and client of such contact at scheduled meetings with the client.
Provide direction to the Property Services Managers on their buildings.
Ensure the Property Services Manager acts within their levels of authority.

Maintenance and Capital Expenditure
Review accruals put forward by Property Services Manager.
Ensure that the Property Services Manager conducts timely and comprehensive entry and exit inspections.
Visit the buildings regularly to ensure that they are maintained to the required levels.
Review budgets and projected budgets put forward by services.
Review all the services input into the monthly manpacs, to ensure that it is of the required standard.
Ensure that property services have properly planned for Capital Expenditure in line with the approved budget and
that proper process has been followed in committing capital expenditure.
Reviewing, authorizing and coding invoices (not services) where applicable.

Reporting
Carry out a comprehensive monthly financial review of the allocated portfolio.
Work together with the finance team and where applicable, the utility administrator/service provider to ensure the best
output to the client.
Accurately update and comment on financials.
Timeously deliver monthly reports to the client
Attend monthly Manpack meetings on a scheduled basis for the portfolio under management and spearhead feedback
to the client at the meeting.
Ensure all action items are attended to before the next meeting.
Provide regular feedback to individual asset managers and fund manager as necessary.

Budgets

Follow the annual budgeting calendar.
Prepare, upload and review all budgets prior and until the clients approval is received to fix/finalise.
Perform the interface between PM and valuations and carry out the necessary adjustments to the budgets for mid-year
valuations.

Arrears
On-going management and interaction with the administrators and tenants to reduce the outstanding
arrears.
Meet with the tenants if the team cannot collect the arrears.
Follow up on arrears relating to sold buildings.
Ensure the system is updated accordingly.
Ensure the complete arrears process to collect rental is carried out timeously.
Ensure accurate feedback is provided at all arrears meetings with the client.

Legal
Work together with the legal department to achieve the best result to the benefit of the Client
Prepare and motivate legal handovers.
Drive and oversee each legal handover.
Motivate and authorize any write offs (within mandates).

Utility Management
Liaise with the utility service provider to resolve queries that the Property Administrator cannot settle.
Authorize monthly accruals proposed by the service provider.
Carry out monthly meetings or as and when required to achieve the best output from the service provider to ensure
the reporting to the client is efficiently provided.

Scope of Management Contract
The incumbent is to ensure that Eris acts within the scope and requirements of the management contract.

KEY COMPETENCIES
Excellent communication and interpersonal skills on all levels.
Dynamic and enthusiastic
The ability to interact professionally with the client.
Competent time management skills
Professional attitude and capability and personal initiative
Be deadline driven.
Professional attitude and capability and personal initiative
Innovative thinking and ability to follow process.

QUALIFICATIONS AND EXPERIENCE

Qualifications

Matric (Must)
BSc or BSc Honours in Property Studies or BCom in Accounting (with or without Honours)
A Professional Designated Exam (EAAB) will be advantageous (Musthold an FFC certificate)

Experience
3-5 years experience in similar role
Audit experience will be an added advantage.

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