Midrand: PA & Executive Administrator posted by Flink Recruitment
Posted on 2025-05-19 00:00:00
| Employer | Flink Recruitment |
|---|---|
| Category | Solution Sales |
| Location | Gauteng / Midrand |
Job Summary
Job Overview
The Personal Assistant (PA) & Executive Administrator provides high-level administrative support to senior executives, ensuring smooth day-to-day operations. This role involves managing schedules, handling confidential information, coordinating meetings, and assisting in business operations. The ideal candidate should be highly organized, detail-oriented, and able to multitask in a fast-paced environment.
Key Roles & Responsibilities
Executive Support & Administration:
Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
Screen and prioritize emails, calls, and correspondence, ensuring timely responses.
Prepare and edit reports, presentations, and documents for executive meetings.
Handle confidential information with discretion.
Office & Business Operations:
Act as the main point of contact between the executive and internal/external stakeholders.
Assist in the planning and coordination of office operations, events, and projects.
Maintain and organize office records, files, and databases.
Coordinate administrative procedures and document management.
Meeting & Event Coordination:
Organize and coordinate meetings, including agenda preparation, minutes & note-taking, and follow-ups.
Arrange conferences, workshops, and corporate events as required.
Ensure that all logistical arrangements for meetings and events are in place.
Communication & Relationship Management:
Maintain professional relationships with key stakeholders, clients, and vendors.
Act as a liaison between executives and employees, ensuring smooth communication.
Draft and proofread correspondence, reports, and communications on behalf of the executive.
Project & Task Management:
Support executives in managing projects by tracking progress and following up on deliverables.
Assist in budget management, expense tracking, and financial documentation.
Conduct research and compile data for reports, presentations, and decision-making.
Key Performance Indicators (KPIs)
Administrative Efficiency
Calendar Management Accuracy: % of meetings scheduled without conflicts.
Task Completion Rate: % of tasks completed on time.
Document Accuracy Rate: % of reports and documents with no errors.
Communication & Coordination
Response Time: Average time taken to respond to emails and calls.
Meeting Coordination Success Rate: % of meetings arranged without rescheduling.
Stakeholder Satisfaction Score: Feedback from internal and external stakeholders.
Executive & Office Support
Project Completion Rate: % of assigned projects completed within deadlines.
Confidentiality Compliance: Zero breaches of confidential information.
Travel & Event Planning Efficiency: % of error-free bookings and successful events.
Relationship Management & Organization
Client/Stakeholder Satisfaction Rating: Feedback score from executives and team members.
Follow-Up Effectiveness: % of follow-ups completed on time.
Office Organization & Documentation Score: Audit results for record-keeping accuracy.
Qualifications & Skills Required
Education & Experience
Bachelor’s degree in Business Administration, Management, or a related field (preferred)
Minimum of 3-5 years of experience as a PA, Executive Assistant, or Administrator.
Experience working with senior executives or in a corporate environment.
Key Skills & Competencies
Strong organizational and time management skills.
Excellent written and verbal communication skills.
High attention to detail and problem-solving abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
Ability to work under pressure and handle multiple tasks simultaneously.
Discretion and professionalism in handling confidential information.
Employment Details
Employment Type:
Permanent Employment
Industry:
Solar & Renewable Energy
Work space preference:
Work Onsite
Ideal work province:
Gauteng
Ideal work city:
Midrand
Salary bracket:
R 20000 – 30000
Drivers License:
CODE B (Car)
Own car needed:
Yes
Click Go Apply to apply online!
Get Similar Job Alerts
Apply directly for this position. Please read all instructions carefully.
We do not process job applications; we simply aggregate and display job listings.
More related positions
Midrand: School Principal – Cambridge experiance (Urgent) posted by We do HR
Applications are invited to fill the position of a Principal. The successful applicant should possess the following skills and attributes. Responsibilities...
View Job
School Principal – Cambridge experiance (Urgent)
Midrand: English Teacher posted by Louis Language Training
Teaching English for age groups from 4 years and up. You will be required to work weekends as well. You should be familiar with the Cambridge Curriculum....
View Job
English Teacher
Midrand: ISP Sales Account Manager (JB5148) posted by Kontak Recruitment
ISP Sales Account Manager JB5148Midrand, GautengMarket Related Basic IncentivesPermanentA company recognized as a leading supplier of networking devices...
View Job
ISP Sales Account Manager (JB5148)
Midrand: Mechanic – Urgently Needed posted by HR GROUP
The main purpose of the position is co-ordinate, and participate in the repair and servicing of all makes and models of vehicles within the Companies fleet...
View Job
Mechanic – Urgently Needed
Midrand: Nail Technician posted by Unique Cosmetology PTY LTD
Unique Cosmetology is expanding their teams in look for a Nail Technician required to start as soon as position.Qualities we are looking for-Creative and...
View Job
Nail Technician
Midrand: Plant Hire Sales Rep posted by UMKH Group
UMKH Group is looking for an experienced Sales Representative to represent the company in the Plant Hire sector servicing the construction industry. we are...
View Job
Plant Hire Sales Rep
Midrand: Administrator – Technical environment posted by E Job Recruitment
Job Title Receptionist Equipment Logistics CoordinatorMidrandJob DescriptionWe are seeking a reliable and customer-focused Receptionist Equipment...
View Job
Administrator – Technical environment
Midrand: New & Used Vehicle Sales Executives posted by Intercon Recruitment
Dealership in Midrand is looking for an experienced New Used Vehicle Sales Executive with previous Motor Dealership Sales Experience.Salary Basic R9 500 -...
View Job
New & Used Vehicle Sales Executives
Midrand: Sales Rep posted by Phoenix Direct Cleaning Solutions
External Sales Rep Cleaning Equipment and SuppliesAbout Us We are a small business with agency to sell International and reliable brands of cleaning...
View Job
Sales Rep
Midrand: Senior Auditor – Urgently needed posted by Growth Management Consulting
Job Title Senior AuditorLocation MidrandJob Type ContractSalary 20000.00-25000.00SB Partners Chartered Accountants is urgently seeking a highly skilled and...
View Job
Senior Auditor – Urgently needed
Midrand: Technician posted by Matrix warehouse Kyalami
We are looking for a skilled IT Technician to join our team! The ideal candidate must have experience in PC and notebook repairs, along with strong...
View Job
Technician
Midrand: Driver – Logistics posted by E Job Recruitment
Position Driver Customer LiaisonLocation MidrandWorking Hours Monday to FridayJob DescriptionA company based in Midrand is looking for preferably a male...
View Job
Driver – Logistics
Midrand: Operations Manager – OHS posted by Protea Placements
Operations Manager Fire Detection Sprinkler SystemsMidrand, GautengR20 000 R25 000 Negotiable, Plus IncentivesAre you an experienced Operations Manager in...
View Job
Operations Manager – OHS
Midrand: Asset & Admin Control Manager
Required qualification and working knowledge Degree in FinanceAccounting required 3-5 years Fixed Asset experience Good IAS 16 knowledge Stock take...
View Job
Asset & Admin Control Manager
Midrand: Group Finance Graduate Programme – 12 months
Minimum requirements for the role Must have a B. Com. Accounting Science degree Honours is preferred Minimum 2 years postgraduate experience Strong...
View Job
Group Finance Graduate Programme – 12 months
Midrand: Project Manager
Key Responsibilities Plan and deliver customer projects in line with agreed budgets and timelines. Coordinate tasks with cross-functional teams including...
View Job
Project Manager
Midrand: Cyber Security Service Manager (2IC)
We are seeking a results-driven S ervice Manager with a passion for delivering top-tier cybersecurity solutions that protect businesses from evolving...
View Job
Cyber Security Service Manager (2IC)
Midrand: Business Applications Support Consultant
Minimum Requirements Must have a minimum of 8 years experience in an IT Service Delivery Service Management Role in the Manufacturing Industry BSc Computer...
View Job
Business Applications Support Consultant
Midrand: Operations Manager
Key tasks Manage and lead diverse staff and portfolio coverage. Manage the IT and operations functionalities of the warehousing and inventory portfolio with...
View Job
Operations Manager
Midrand: Sales Co-ordinator
The Sales Co-Ordinator is responsible for supporting the Sales team and its partners, ensuring the seamless execution of sales activities that are integral...
View Job
Sales Co-ordinator
Midrand: Service Delivery Manager I
Lead. Optimize. Deliver. iOCO Infrastructure Services Invites You to Explore Possibilities. Are you a strategic thinker with a passion for ensuring seamless...
View Job
Service Delivery Manager I
Midrand: Marketing Assistant
The ideal candidate for this role is a passionate, detail-oriented, and creative individual in hospitality, tourism, or marketing sector. They should have a...
View Job
Marketing Assistant
Johannesburg: NAM 15288 – Financial Director CA(SA) – Midrand
Employer Description Construction Company Job Description Key Responsibilities Financial Strategy Leadership Financial Planning Analysis Treasury, Cash...
View Job
NAM 15288 – Financial Director CA(SA) – Midrand
Midrand: Sales Manager
We are seeking a dynamic and results-driven Sales Manager with a proven track record of driving revenue growth, building high-performing teams, and forging...
View Job
Sales Manager
Midrand: Snr Financial Inclusion Project Management Specialist
Hybrid working conditions office is based in Midrand Gauteng based individuals only Sal Circa R900K per annum 2 Year Contract possible extension Purpose The...
View Job
Snr Financial Inclusion Project Management Specialist