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Midrand: Property / Relationship Manager

Midrand: Property / Relationship Manager

Posted on 2025-07-07 00:00:00

Job Summary

KEY COMPETENCIES – Strong people Skills – Innovative thinking – Strong networking skills – Critical thinking skills. – Time management – Be deadline driven. – Professionalism – Attention to detail. – Analytical Thinker QUALIFICATIONS AND EXPERIENCE Qualifications – Matric (Must) and Diploma Property Management. – Ideal: Paddocks courses in body corporates and homeowners associations. – Legal: Understanding the sectional title management act and respective homeowner`s constitutions, memorandums of incorporation and articles of association. – Must be proficient in WeconnectU and Excel Experience – Min: 1-3 years Residential / Estate management experience. – Ideal: 1-3 Property management experience at reputable companies. PURPOSE OF JOB To assist with the running of the Estate’s client properties portfolio. This position entails being a “face” of the Estate to the clients, and the management of this relationship is of paramount importance. KPA KPI KEY WORK OUTPUTS AND ACCOUNTABILITIES Managing the e-mail requests by: – Reviewing and assessing mails in terms of requirements and issues. – Attending to requirements and issues raised in the mails or assigning mails to relevant staff which will have the required skills to deal with these matters. – Monitoring the resolution of the matters raised above. – Attending to mails at first level and closing the matters. – Reports to the National Manager. Preparation of the AGM by: – Ensuring that all requirements are dealt with to have a legally constituted meeting. – Ensuring proper and correct minutes of the meeting are taken or that the meeting is recorded if given permission by all attendees. – Attending the Annual General Meeting. – Distributing Notice pack via e-mail, hand delivery or posting to trustees. Preparing Insurance schedules by: – Consulting with Insurance brokers that the annual insurance policy is renewed and updated. – Ensuring the annual fire equipment service is done and the COC sent to the brokers. – Consult with the brokers appointed on all claims till finalisation. – Dispatching service providers if required for repairs if not sent by the brokers. – Ensuring that an individual building is done every three years as per the STMA. – Consulting with Accountant to get Latest audited financials. Obtaining Audited financial statements by: – Ensuring all the necessary information regarding the audit is sent to the auditors timeously or downloaded by the auditors from the portal. – Ensuring draft is sent to all trustees/directors. – Ensuring the last version is signed off by trustees/directors and auditors before calling for the AGM to be held. Updating conduct and management rules by: – Consult with trustees/directors to update current conduct and management rules for schemes. – Ensuring that relevant documentation is completed by all. – Assisting with the Registration of all rules with the ombudsmans office and consulting with lawyers if so, required by the trustees/directors. Maintaining the office by: – Ensuring all filing is done and kept as per the statutory requirements. – Maintaining all databases for all schemes. Keeping files up to date as per client requirements.

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