PURPOSE To manage and coordinate the supply of product from all suppliers whether internal or external processors, and both within South Africa and international To assist the General Manager in managing all 3rd party supplier relationships and ensuring the timely and accurate flow of information and communications to and from the Supplier, thereby facilitating the smooth flow of 3rd party product to the customer base To balance product supply and demand by monitoring and managing the volume and timing of supply from the various processors with demand from customers and shift supply between processors to ensure customer demand is met To optimise the supply of product from various sources to give the best outcomes to customers and to minimise inventory levels and maximise cashflow for suppliers To manage data integrity within the CRM and sales management system to ensure both the sales, logistics and finance teams are always working with current and accurate data To assist the General Manager in growing the 3rd party supplier base and manage the onboarding of new suppliers as and when required RESPONSIBILITIES Manage 3rd Party Processor Supply Agreements Assist the General Manager in writing, negotiating and finalising supply and sale agreements between the business and external suppliers Onboard new 3rd party suppliers, collecting and entering all supplier data in the system to ensure the efficient flow of data through the system Manage and negotiate the regular updating of the annexures of all supply agreements, ensuring they are kept up current at all time and loaded into the CRM system for all to reference. This includes updates to: Seasonal Forecasts Minimum Selling prices Generally ensure that 3rd Party Suppliers are upholding their obligations under the supply agreements and performing as expected and required and bring any issues to the attentions of the General Manager to help resolve Supplier Production Forecasts Ensure all suppliers provide regular (monthly) production forecasts my month, style and grade as mutually agreed and load these production forecasts into the crm system for supply and demand balancing Monitor the changes and trends within these forecasts and highlight to the relevant parties any trends that appear to be out of the ordinary Supply Reserves Manage a process in co-ordination with the General Managers of the businesses to regularly (monthly) review and adjust the reserve percentages through each season and adjust accordingly as the season progresses and the level of confidence in the forecast rises Whenever a new supplier forecast is uploaded into the system run the Reserve Wizard to automatically adjust the reserve allocation totals Adjust the monthly allocations in the reserved allocations to match the totals and predict as accurately as possible the likely sales and shipping dates of the reserved volumes for cash flow and planning purposes Minimum Sell Prices Manage a process to coordinate with the General Manager and sales team to regularly (monthly) review minimum budget sell prices by supplier, style and grade Update all revised minimum sells prices in Macs so that they flow through to all non contracted allocations for to facilitate the management of new sales at or above forecast sales prices Buy Prices Manage a process to coordinate with the Processing Finance team to regularly (monthly) review and update the buy prices by style and grade Update all revised buy prices in Macs so that these automatically flow through to purchase orders generated from the Macs system Allocation Approvals Approve all sales allocations entered into Macs taking into account the following: That the allocation does not violate the current minimum forecast selling prices That the allocation will not create an over commitment situation on an supplier, style and grade combination That any Main and Substitute allocations have been set up correctly to allow the desired flexibility on sales contracts That all parameters and data have been entered correctly: brand, finishing, packaging, plant, specifications etc Balance Supply and Demand Regularly monitor the Style Analysis reports that balances production with reserves and sales allocations to predict over and under allocations of product by supplier, month, style and grade Highlight areas of serious under-commitment and any over commitments Work closely with the sales team and the account management team to adjust flexible (either by supplier or grade or style or flexible on timing) allocations and sales contracts to address any under and over commitment issues Act as the main representative of the business in the S&OP meetings with the Processing business to manage and coordinate supply and demand balancing and coordinate with the processing plant any possible changes to productions priorities, parameters etc to keep supply and demand in balance Shipping Planning Manage the shipping planning process with a 3 month rolling horizon to plan shipments Monitor orders in Macs and ensure that the account managers are processing and managing orders with the agreed process flow and timing and capturing all data accurately Work with the account managers and the BA to recommend any changes to the process flow or system platform to enhance efficiency or customer experience Arrange, coordinate and chair a weekly shipping plan meeting between the company account managers and the production, logistics and warehouse teams to plan and confirm weekly shipments Negotiate and coordinate any changes to production or shipping priorities to optimise shipments to customers Use Macs to generate a monthly shipping exception report and table and review this at the regular S&OP meetings Supplier Documentation Ensure that all supplier (especially 3rd party supplier) documentation is current and uploaded into Macs Collect updated documentation from suppliers as necessary 3rd Party Purchase Contracts and Purchase Order As and when 3rd party supply has been contracted with customers issue purchase contracts and purchase orders for the product to the relevant supplier Manage the progress of these Purchase Contracts and highlight any issues that need to be resolved Data Integrity In conjunction with the BA generally work to ensure the integrity of all data in Macs. Work with the relevant party to address of fix any missing or wrong data Ensure that all sales contracts and orders are managed through their life cycle and closed out correctly once fulfilled Work with the BA to continuously enhance the data capture process in Macs to reduce human error and improve data checking protocols COMMUNICATION Reports to the GM Liaise with: 3rd Party Suppliers, Finance, Warehousing and logistics, Sales Managers, Account Managers, QA Managers, Supervises REQUIRED COMPETENCIES Qualifications and Experience Minimum three years of experience in scheduling and planning in an international shipping environment A recognized degree in Supply Chain Management or similar would be highly regarded Project management experience would be an advantage. Personal Characteristics and Traits Motivated and independent self-starter Excellent verbal and written communication skills with an ability to negotiate mutually beneficial outcomes High attention to detail Commercially astute Team player Demonstrated strong organisational ability Salary – – R350 000pa CTC

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