Purpose of the role: The Office Co-Ordinator ensures the smooth day-to-day functioning of the office environment. This includes managing administrative tasks, supplies, facilities, and coordination with internal and external stakeholders to create a productive and well-supported workspace Key responsibilities: (What are you directly responsible to achieve within the scope of your role) Front Office Duties: Answer and direct incoming phone calls professionally and efficiently. Greet visitors and manage meeting room bookings as Office Supplies & Inventory Management: Monitor and maintain office stationery and supply Ensure consistent availability of coffee, milk, and other basic amenities. Liaise with suppliers and vendors for reordering and Facilities & Vendor Coordination: Act as the primary point of contact for the cleaning staff; coordinate schedules and address any Maintain a relationship with building management regarding access, maintenance, and general building Oversee office maintenance needs and escalate where necessary. Team Support & Travel: Plan and coordinate travel arrangements for team members, including flights, accommodation, and process travel requests, itineraries, and related reimbursements as needed. Executive Calendar Management: Provide calendar management support for the Exco team-scheduling meetings, booking venues, and managing any conflicts. Send timely reminders and ensure alignment across executive diaries. Output: (What are you expected to deliver within the scope of your role): Efficient and effective execution of administration tasks and running of office. Minimum Required Qualification Matric or equivalent qualification Minimum Required Experience: Minimum of 3 years of experience in an office coordination or administrative support role. Proficient in Google Suite / Microsoft Office Suite Experience with calendar management tools and basic travel logistics. Minimum Required Competencies Strong interpersonal and communication Highly organized with attention to Problem-solving attitude and proactive Ability to multitask in a fast-paced Friendly, professional demeanor with a team-focused mindset. Skills, knowledge & abilities Administrative Excellence: Proven ability to manage front-desk responsibilities and general office administration with efficiency and Organizational Skills: Strong time management and multitasking abilities with a proactive approach to handling competing priorities. Communication: Clear verbal and written communication Comfortable interacting with staff at all levels, external vendors, and building management. Tech Proficiency: Competent in Google Suite / Microsoft Office Suite Familiarity with digital calendars, online meeting tools, and travel booking platforms. Attention to Detail: High level of accuracy in managing schedules, tracking supplies, and maintaining records. Customer Service Orientation: A friendly and helpful approach to internal and external Problem Solving: Ability to anticipate and resolve office-related challenges Discretion & Confidentiality: Maintains confidentiality when handling sensitive information related to executives and the business. Initiative: Takes ownership of the office space and actively seeks ways to improve the work environment. Relationship Management: Experience liaising with external service providers, including cleaning services, suppliers, and building/facilities teams.