Paarl: Executive Assistant to the CEO

Executive Assistant to the CEO Location: Paarl Salary: R15K – R20K (depending on experience) My client is in the optometry sector and looking for an assistant for their dynamic CEO. Administrative Support: • Manage the CEO’s calendar, appointments, and scheduling, ensuring efficient use of time and optimal prioritization. • Coordinate meetings, conferences, and travel arrangements, including logistics and accommodations. Communication and Correspondence: • Screen, prioritize, and respond to emails, calls, and inquiries on behalf of the CEO. • Draft, proofread, and edit correspondence, reports, presentations, and other documents as needed. Confidentiality and Discretion: • Handle sensitive and confidential information with the utmost discretion and professionalism. • Manage confidential documents, contracts, and agreements in a secure and organized manner. Meeting Coordination and Minutes: • Prepare agendas, materials, and presentations for meetings attended by the CEO. • Attend meetings, take accurate minutes, and distribute summaries and action items to relevant stakeholders. System: Google Calender Project Coordination and Follow-Up: • Support the CEO in managing projects, initiatives, and action plans, ensuring timely follow -up and completion. • Collaborate with cross-functional teams to track progress and maintain project timelines. Sytems: Slab, Asana, Xero, Reporting, Google Drives, Paid Ads Stakeholder Engagement: • Interact with internal and external stakeholders, including clients, partners, and board members, on behalf of the CEO. • Maintain positive relationships and facilitate effective communication to enhance the CEO’s network – Linkedin Information Management: • Organize and maintain files, records, and documents related to the CEO’s activities and responsibilities. • Provide timely access to information and resources needed for decisionmaking and planning. Technology and Tools Management: • Manage the CEO’s technology tools, including devices, software, and communication platforms. • Provide technical support and troubleshoot any issues related to technology and tools. System: Google Drives & IT company Professional Development and Networking: • Stay updated on industry trends, best practices, and relevant topics to support the CEO’s effectiveness. • Participate in networking opportunities and events to enhance the CEO’s connections and insights. • CPD Points Risk Management and Mitigation: • Identify potential risks and develop strategies to mitigate them, ensuring business continuity and resilience • Implement effective risk management practices across the group’s operations and projects