Pietermaritzburg: Bookkeeper/Accounts Manager

About the Role

The Bookkeeper/Accounts Manager will be responsible for ensuring the smooth operation of our financial systems, managing relationships with suppliers and customers, and providing strategic financial guidance to support business growth. This role requires a highly organized and detail-oriented individual with excellent communication skills.

Key Responsibilities

• Capture and maintain all financial transactions in Pastel accounting software.
• Ensure all creditor invoices are captured and reconciled with supplier statements.
• Dispatch debtor invoices and ensure all tax invoices meet statutory requirements.
• Capture payments weekly and maintain accurate debtor age analysis.
• Attach credit notes to relevant tax invoices with clear supporting documentation.
• Reconcile debtor and creditor accounts monthly and issue remittance advice.
• Maintain regular communication with debtors and document all interactions.
• Follow up on outstanding accounts and ensure payments are received.
• Confirm receipt of invoices and documentation with customers.
• Ensure debtor balances do not exceed 60 days outstanding.
• Manage customer credit terms and discounts in consultation with management.
• Issue annual price lists to customers.
• Maintain supplier information and documentation on Pastel.
• Negotiate favourable pricing and payment terms.
• Maintain and update raw material price lists monthly.
• Monitor minimum and maximum stock levels.
• Investigate stock variances exceeding ±3%.
• Record and reconcile inventory transactions accurately in Pastel.
• Maintain petty cash records and vouchers.
• Monitor minimum petty cash levels and prepare expense reports when replenishment is required.
• Prepare monthly management accounts and financial statements.
• Produce monthly income and expenditure reports by cost centres.
• Identify anomalies and recommend corrective actions.
• Submit management accounts to the Managing Director by the 7th of each month.
• Prepare annual budgets in consultation with senior management.
• Ensure VAT funds are transferred to a dedicated account and payments are made on time.
• Organise and take minutes of weekly finance meetings.
• Maintain efficient filing and document management systems.
• Procure goods and services according to company policies.
• Report malfunctions or damages to the Managing Director.

Requirements

Relevant Accounting or Financial qualification. Proven experience in a similar Accounts Manager / Financial Administration role. Strong knowledge of Pastel Accounting Software, Excel, and Microsoft Word. Experience managing debtors, creditors, and financial reporting.

Qualifications

Formal education/certifications in Accounting or Finance (e.g., Bachelor’s degree).

Salary & Benefits

Salary to be discussed during the interview process.