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Port Elizabeth: Container Depot Administration Clerk

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Job Description

Key Responsibilities: Container Management: Our client is looking for someone to ensure the accurate capturing of container estimates and quotes on the customers system. Follow up daily with customers on pending estimates/quotes awaiting approval. Liaise with internal teams on approved estimates/quotes that are pending completion. Maintain accurate and up-to-date records of container statuses (empty, loaded, repaired). Documentation and Reporting: Ensure all required documentation (e.g., photos, inspection reports) is provided to customers and properly filed. Generate and maintain reports on container status, maintenance activities, and revenue. Keep all records updated accurately within the customers quotation/estimate system. Customer Interaction: Assist customers with queries related to container availability, services, and pricing. Compliance and Safety: Report any safety concerns or discrepancies in estimates/quotes to the Container Depot Manager. Administrative Support: Handle incoming calls, emails, and other communications related to depot operations. Perform general administrative duties including filing, data capturing, and record keeping. Prepare and process invoices and credit notes. Set up new customers on CMS and Business Central systems. Coordination with Other Departments: Work closely with maintenance and repair teams to ensure all tasks are completed within required timeframes. Skills and Qualifications: Education: Post-school diploma or equivalent; a qualification in administration or logistics will be advantageous. Experience: Previous experience in an administrative or clerical role is required, preferably within logistics or a container depot environment. Technical Skills: Proficiency in MS Office (Word, Excel, Outlook). Core Competencies: Strong organizational and multitasking abilities Effective communication and customer service skills Ability to work under pressure and meet deadlines High level of accuracy and attention to detail

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How to Apply

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About Admin / clerical / secretarial Jobs in Nelson Mandela Bay

In Nelson Mandela Bay, the administrative sector plays a vital role in supporting various industries and sectors. Generally, this field is expected to continue growing as businesses seek to outsource non-core functions to specialized service providers. Typically, companies require skilled administrative professionals to manage their day-to-day operations, ensuring efficient workflows and effective communication.

Salaries for administrative positions in Nelson Mandela Bay can vary widely depending on factors such as experience, company size, industry sector, and level of expertise. While broad ranges are difficult to provide due to the variability, common salary expectations generally fall within the R300 000 – R600 000 per annum range, with senior roles and those in larger companies often commanding higher remuneration packages.

Common skills required for administrative positions in this region include proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), excellent communication and interpersonal skills, strong organizational and time management abilities, attention to detail and accuracy, basic bookkeeping and accounting knowledge, and the ability to work independently with minimal supervision. Additionally, having a degree or diploma in business administration, secretarial studies, or a related field can be beneficial.

Administrative roles are commonly found in various industries such as financial services sector, technology industry, manufacturing sector, public sector, and healthcare. These sectors often require specialized administrative support, including human resources management, payroll processing, customer service, data entry, and general office administration.

For career development purposes, administrative professionals can progress to more senior roles within their current company or explore opportunities in related fields such as business management, human resources, or project coordination. Many companies also offer training and development programs to help employees enhance their skills and advance their careers. Typically, with experience and continuous learning, administrative professionals can move into supervisory or management positions, take on more strategic roles, or transition into related fields like operations management or entrepreneurship.

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This information provides general career guidance. Actual salaries and requirements vary by employer.



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