Port Elizabeth: Debtors & Creditors Administrator

Job Responsibilities: Telephone: Answer and take messages Debtors: (Customers) Monitor Cash Sale account monthly Mail monthly statements first week of each month File delivery notes after delivery has taken place Mail invoices to customers after delivery Print “Days outstanding report” during the month and monitor Create new accounts on request Creditors: (Suppliers) Create purchase order for new stock Match invoice and delivery notes daily Match invoices with purchase order and capture on Sage after stock received Phone or mail supplier when delivery or invoice needed Compile creditors list with amounts due for payment on the 25th of each month Prepare due remittance for suppliers on the 22nd of each month Capture price increases as requested Petty Cash: Cash slips must be kept in money tin Keep record of any money handed out Keep diesel FNB cards in tin Balance petty cash each month Load petty cash payouts and cash withdrawals on Sage Request money when petty cash run low Buy cleaning, consumables and medicine when needed Letters: Type letters as requested Bank: (Cashbook reconciliation): Capture payments and receipts on Sage Balance cashbook with bank statement Filing: Daily filing Job envelopes Sars: UIF/PAYE Submit 7th of each month (Working days) VAT Submit last day of every second month Keep records updated on U filing Update records on sick leave and loans Handout IRP5’s yearly Compile new contracts Wages weekly on Friday mornings Salaries monthly on the 24th of each month Keep employees records up to date Order uniforms for staff once a year Job Requirements Matric Relevant qualification – Advantage 2-3 years of experience in Debtors & Creditors Administration