Port Elizabeth: Junior Procurement Clerk

Key Responsibilities: Stock Control: Ordering and processing of documentation of stock purchases. Issuing of stock and processing of journals. Monthly stock counts and variance analysis. Tracking of obsolete items, reorder quantities and optimal stock items and quantities. Managing of gas stock, including monthly cylinder reconciliation. Adding new stock items if required. Procurement: Placing of orders with suppliers. Following up on both outstanding orders and documentation required. Converting orders to purchase notes. Updating daily outstanding orders list. Receiving of items as per protocols. Management of purchases returns to suppliers. Following up on material certificates as required. Ongoing liaison with relevant parties regarding any delays in receipt of orders. Preparation and authorization of EFT payments for suppliers as required. Ad hoc Duties: Managing drivers daily schedule. Reconciliation of outstanding items for larger suppliers if required. Ensuring supplier details are kept up to date. Other general administration duties if required (backup when other staff members are absent). Adhering to month-end calendar deadlines. Minimum Requirements: Grade 12 / Matric. Tertiary qualification advantageous, but not essential. At least 2 years work experience in an admin-orientated position. Experience in a similar role and environment beneficial, but not essential (training will be provided). Computer literacy essential Excel, Word and Email. Code B drivers license advantageous, but not essential. Strong communication skills in English (verbal and written), with the ability to communicate with management, supervisors, staff and suppliers. Willingness to learn and work with a dynamic team in a fast-paced environment. Accurate, methodical, and analytical. Must be able to work independently and as part of a team. Ability to multi-task and apply problem solving skills.