Job Description
About the Role
We are seeking a highly organized and proactive Project Administrator to oversee a multi-site stock count project across four locations in Port Elizabeth (Gqeberha). The ideal candidate will be instrumental in coordinating administrative functions, ensuring precise reporting, and maintaining organized project documentation throughout the project lifecycle.
Key Responsibilities
- Coordinate and manage administrative tasks across four project sites
- Attend all project meetings, record attendance, and produce accurate meeting minutes
- Distribute meeting minutes promptly to all stakeholders
- Maintain both hard copy and digital filing systems, ensuring proper archiving
- Develop and implement standard templates and documents for the scope of work
- Compile and submit daily progress reports and reports from site visits
- Conduct site visits to monitor project progress and ensure reporting accuracy
- Prepare and track Work Breakdown Structures (WBS)
- Monitor and report on budget versus expenditure performance
- Conduct client satisfaction assessments and compile final reports
- Record meetings using AI tools and distribute recordings as needed
- Update and share project tools, templates, and supporting materials
- Collaborate with various departments, including IT, HR, Finance, Production, and Logistics
- Produce project execution reports and a post-project review
Requirements
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
- Excellent typing, documentation, and communication skills
- Proven experience in project administration or coordination
- Ability to produce clear, structured, and professional reports
- Strong organizational and time management skills
- Assertive personality with the ability to manage multiple stakeholders
Qualifications
- Valid driver’s license and willingness to travel between sites
- Experience with AI tools for meeting recording and documentation (advantageous)
Salary & Benefits
- Not specified in the original job description.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Nelson Mandela Bay
In Nelson Mandela Bay, the administrative sector plays a vital role in supporting various industries and sectors. Generally, this field is expected to continue growing as businesses seek to outsource non-core functions to specialized service providers. Typically, companies require skilled administrative professionals to manage their day-to-day operations, ensuring efficient workflows and effective communication.
Salaries for administrative positions in Nelson Mandela Bay can vary widely depending on factors such as experience, company size, industry sector, and level of expertise. While broad ranges are difficult to provide due to the variability, common salary expectations generally fall within the R300 000 – R600 000 per annum range, with senior roles and those in larger companies often commanding higher remuneration packages.
Common skills required for administrative positions in this region include proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), excellent communication and interpersonal skills, strong organizational and time management abilities, attention to detail and accuracy, basic bookkeeping and accounting knowledge, and the ability to work independently with minimal supervision. Additionally, having a degree or diploma in business administration, secretarial studies, or a related field can be beneficial.
Administrative roles are commonly found in various industries such as financial services sector, technology industry, manufacturing sector, public sector, and healthcare. These sectors often require specialized administrative support, including human resources management, payroll processing, customer service, data entry, and general office administration.
For career development purposes, administrative professionals can progress to more senior roles within their current company or explore opportunities in related fields such as business management, human resources, or project coordination. Many companies also offer training and development programs to help employees enhance their skills and advance their careers. Typically, with experience and continuous learning, administrative professionals can move into supervisory or management positions, take on more strategic roles, or transition into related fields like operations management or entrepreneurship.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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