Port Elizabeth: Service and Sales Administrator (PE003396) posted by Headhunters
Posted on 2025-07-15 00:00:00
| Employer | Headhunters |
|---|---|
| Category | Other IT/Computer |
| Location | Eastern Cape / Port Elizabeth |
Job Summary
Our client, a prominent industry leader in the manufacture and supply of PVC Products; is seeking to employ an experienced Service and Sales Administrator, to their team based in Port Elizabeth.
Service related industry experience, coupled with strong administrative and internal sales skills secures!
Requirements:
- Grade 12.
- Office Administration certificate.
- Computer Literate, good Excel
- Minimum of three years experience in a technical administration field.
- ERP system in a service related industry – non negotiable
- Acumatica experience preferable.
- Experience with Health & Safety files.
- Experience in internal sales, quoting and invoicing.
- Service related industry experience required.
Responsibilities:
Administration Functions
- Create templates to improve reporting and share them with other Service Administrators.
- Prepare quotes for repairs, callouts, and product sales, and forward sales leads when needed.
- Link Quotes, Purchase Orders, Invoices, and Delivery Notes in the system.
- Use installation/service reports to write client reports, including cost estimates for spare parts.
- Maintain a product database detailing customer purchases.
- Maintain an updated customer contact database.
- Coordinate job planning with regional coordinators and team leaders.
- Invoice customers.
- General administrative and filing duties.
- Ensure signed acceptance of Terms and Conditions for all accepted quotes.
- Compile safety files and project contractual documents.
- Prepare monthly safety reports.
- Arrange and coordinate training as recommended by the Safety Officer and OHSA.
Customer Service
- Ensure customer satisfaction in all interactions.
- Represent The Company professionally.
- Exceed customer expectations by under-promising and over-delivering.
- Maintain a professional appearance during client interactions.
- Provide clients with brochures and product updates.
- Identify additional sales opportunities while visiting client sites.
- Maintain customer complaint and compliment registers.
Stock and Inventory Management
- Implement and maintain correct stock levels and pricing in the accounting system.
- Maintain minimum stock levels to account for lead times.
- Conduct quarterly stock counts, investigate discrepancies, and report on stock values.
- Ensure a stock variance of no more than 5%.
Job Planning
- Prioritize installation, service, maintenance, and breakdown jobs with the Regional Coordinator.
- Prepare necessary paperwork and documentation for each job.
- Ensure correct client contact information is recorded.
- Communicate daily job requirements with service teams.
- Ensure proper documentation is submitted after job completion.
- Maintain updated customer files with invoices and proof of delivery.
- Follow up with clients as needed.
Biometric Timekeeping
- Capture, monitor, and report on biometric timekeeping.
- Address timekeeping discrepancies with team members.
- Update or remove employee information in the biometric system as necessary.
- Provide weekly and monthly reports for payroll.
- Ensure adherence to payroll procedures and track overtime vs. budget.
General Responsibilities
- Maintain a clean and organized work environment
- Ensure confidentiality of client information.
- Prioritize personal and team safety.
- Support national branches with administrative queries when necessary.
- Assist team members outside the usual scope when needed.
- Maintain professionalism, respect, and cooperation within the team.
- Lead by example and be open to feedback.
- Contribute positively to the company culture and values.
Please be advised that if you do not receive a response within two weeks of applying, you may consider your application unsuccessful.
Click Go Apply to apply online!
Get Similar Job Alerts
More jobs in Port Elizabeth
More jobs in Eastern Cape
Browse Other IT/Computer Jobs
Browse Headhunters Jobs
Apply directly for this position. Please read all instructions carefully.
We do not process job applications; we simply aggregate and display job listings.
More related positions
Port Elizabeth: Executive Assistant posted by Headhunters
Our client, a prominent brand name, is currently looking to employ an experienced Executive Assistant based in Gqeberha.Requirements5 years experience in...
View Job
Executive Assistant
Port Elizabeth: Fitter/Machinist posted by Talent Scout Recruitment
Port Elizabeth-FitterMachinistReporting to the Area SupervisorPurpose To ensure the optimal mechanical performance of plant equipment and machinery...
View Job
Fitter/Machinist
Port Elizabeth: Production Supervisor posted by Talent Scout Recruitment
Port Elizabeth-Production SupervisorReporting to the Plant Manager Purpose To operate and monitor automated stamping press line machinery, ensuring...
View Job
Production Supervisor
Port Elizabeth: HRBP Ref: 3979 posted by NDC Personnel
To succeed in this role, you should have a tertiary HR qualification, a valid driverrsquos license and 5 ndash 8 yearsrsquo experience in a similar role...
View Job
HRBP Ref
Port Elizabeth: Despatch Clerk Ref: 3975 posted by NDC Personnel
To succeed in this role, you should have at least 3 yearsrsquo experience in a similar role, Matric with Maths or Maths Literacy, problem-solving skills and...
View Job
Despatch Clerk Ref
Port Elizabeth: Production Manager Ref: 3976 posted by NDC Personnel
To succeed in this role, you should have at least 5 yearsrsquo post-qualification experience in a manufacturing environment, Matric and an Engineering...
View Job
Production Manager Ref
Port Elizabeth: Quality Supervisor Ref: 3977 posted by NDC Personnel
To succeed in this role, you should have at least 4 yearsrsquo experience in a manufacturing or FMCG production environment in QMS management and ISOFSC...
View Job
Quality Supervisor Ref
Port Elizabeth: Registered Nurse – Port Elizabeth posted by Rory Mackie & Associates
OverviewOur client strives to provide a comprehensive range of residential care services that prioritize the well-being and individual needs of older...
View Job
Registered Nurse – Port Elizabeth
Port Elizabeth: Coal Boiler Operator posted by Headhunters
Our client, a leader in their field, is currently looking to employ a Coal Boiler Operator, based in Port Elizabeth.RequirementsMatric.Relevant trade tested...
View Job
Coal Boiler Operator
Port Elizabeth: Ruby on Rails Software Developer posted by Perfect Placement Recruitment
Job Title Ruby on Rails Software DevelopernbspLocation Remote positionSalary Market relatedVacancy Type Full-TimenbspnbspNon- negotiable qualifications and...
View Job
Ruby on Rails Software Developer
Port Elizabeth: HVAC Draughtsman posted by Headhunters
Our client, in the Engineering industry, is currently looking to employ an experienced HVAC Draughtsman based in Port Elizabeth.Requirements2 years...
View Job
HVAC Draughtsman
Port Elizabeth: Vehicle Sales Consultant posted by Profile Personnel
High Level Job Outputs Top 10Sell motor vehicles and associated accessories and services.Appraise and price trade-ins and buy-ins.Ensure client...
View Job
Vehicle Sales Consultant
Port Elizabeth: Community Liaison Officer – Community Service posted by Cosmic Souls Foundation
Our organization is looking for energetic and people oriented individuals to work as Community Liaison Officers. Ability to reach out to different genres of...
View Job
Community Liaison Officer – Community Service
Port Elizabeth: Financial Manager posted by Abantu Staffing Solutions
REQUIREMENTSBachelors Degree in Finance, Accounting, or a related fieldCASA or CIMA qualification is highly advantageousMinimum of 5 years of progressive...
View Job
Financial Manager
Port Elizabeth: Finance Graduate / Student posted by Headhunters
Our Client based in North End, Port Elizabeth is looking to employ a Finance Graduate Student.Contract 3-month fixed-term contract, with the possibility of...
View Job
Finance Graduate / Student
Port Elizabeth: Industrial Engineer Internship (12 Months) posted by Abantu Staffing Solutions
Minimum RequirementsIndustrial Engineering DiplomaDegree completedTrade test in mechanicalelectrical would be an advantageExcellent analytical skills and...
View Job
Industrial Engineer Internship (12 Months)
Port Elizabeth: CNC Operator/Programmer posted by RMG Recruitment (Pty) Ltd
We are currently seeking experienced CNC OperatorsProgrammers for a manufacturing concern in Coega IDZRequirementsMatric 3 Years experienceMust have worked...
View Job
CNC Operator/Programmer
Port Elizabeth: Finance Intern Contract (FTC) posted by Abantu Staffing Solutions
Minimum RequirementsMatricDegree in Accounting, Finance Management, Statistics and Financial Data Analysis SAP ExperienceKnowledge would be advantageous...
View Job
Finance Intern Contract (FTC)
Port Elizabeth: IT Project Manager (Contract) posted by Recruit-It
ResponsibilitiesPlan, define and scope assigned projects to company standards using defined tools, methodologies, processes, and procedures, to create well...
View Job
IT Project Manager (Contract)
Port Elizabeth: Millwright posted by Sharon Nurock Recruitment cc
Minimum RequirementsMinimum Matric with Mathematics and Science.N4 Electro-Mechanical Certificate.Section 13 Red Seal Millwright Trade Tested.Minimum 5...
View Job
Millwright
Port Elizabeth: Debtors Manager posted by Daisy JHB (Pty) Ltd
Role SummaryThe Debtors Manager will oversee the day-to-day activities of the Debtors team, ensuring efficient credit control, accurate reconciliations, and...
View Job
Debtors Manager
Port Elizabeth: Bookkeeper/PA & Export Clerk posted by RMG Recruitment (Pty) Ltd
Recycling Distribution company is seeking an all rounder who is a Personal Assistant amp Bookkeeper to perform the followingTyping up of all correspondence...
View Job
Bookkeeper/PA & Export Clerk
Port Elizabeth: Administrative Assistant (Excel Specialist) – Port Elizabeth posted by Headhunters
Our client in the Taxidermy Industry based in Port Elizabeth is currently looking to employ an Administrative Assistant in their Crating Department.Position...
View Job
Administrative Assistant (Excel Specialist) – Port Elizabeth
Port Elizabeth: Engineering Manager posted by King Recruitment Solutions
Job requirements Tertiary Engineering qualification T4Degree in Mechanical EngineeringAt least 10 Yearsrsquo experience in Body Application fabrication or...
View Job
Engineering Manager
Port Elizabeth: Forklift Representative – PE posted by Fusion Personnel
MatricMinimum 3-4 years experience in Material Handling salesSales of Forklifts essentialStable employment recordNew business developmentCustomer retention
View Job
Forklift Representative – PE