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Pretoria: Conveyancing Secretary – Bonds

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Job Description

Job Specification: Bonds Registration Secretary Location: Pretoria, South Africa Position Overview: A well-established legal firm based in Pretoria is seeking an experienced Bonds Registration Secretary. The successful candidate must have a minimum of 5 years’ experience in mortgage bond registrations, including hands-on management of files from inception to registration. Proven experience with at least four (4) major banks (FNB, Standard Bank, Nedbank, ABSA, Investec, SA Home Loans, FNB Structured Lending, Commercial Bonds) is essential. The candidate must be able to work independently, demonstrating expertise across all aspects of the bond registration process. Key Responsibilities: Independently manage the full bond registration process from opening file to registration and delivery of deeds Draft bond documents for at least four (4) of the following banks: FNB, Standard Bank, Nedbank, ABSA, Investec, SA Home Loans, FNB Structured Lending, Commercial Bonds Communicate directly and effectively with banks, clients, estate agents, and all stakeholders involved in the process Prepare and submit all necessary documentation to banks and the Deeds Office Obtain and check guarantees, manage bond instructions, and ensure precision in compliance with lender requirements Track progress, follow up consistently on outstanding conditions, and resolve any queries promptly Prepare final accounts and ensure accurate financial administration of files Lodge documents at the Deeds Office and manage registration timelines Maintain up-to-date knowledge of relevant legislation, compliance requirements, and bank procedures Provide regular feedback and reports to attorneys and clients Minimum Requirements: Matric Certificate (Grade 12) Minimum 5 years’ recent, relevant experience as a Bonds Secretary (handling mortgage bonds from start to end) Direct experience with documentation and procedures for at least four (4) of the specified banks Exceptional knowledge of the end-to-end bond registration process Proficient in conveyancing software packages (e.g. GhostConvey and/or Lexis Convey), MS Office, and Deeds Office processes Ability to work independently and take full ownership of files Strong communication (verbal and written), organisational, and time management skills Attention to detail and accuracy, ability to work under pressure, and excellent problem-solving abilities Remuneration: Market-related, dependent on experience

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About Admin / clerical / secretarial Jobs in Tshwane

In Tshwane, South Africa, the demand for administrative, clerical, and secretarial professionals is typically high across various industries. This field offers a stable and rewarding career path for individuals who enjoy working in support roles. Generally, these roles are essential to the smooth operation of businesses, governments, and institutions.

The salary range for admin, clerical, and secretarial positions in Tshwane can vary widely depending on factors such as experience, company size, industry sector, and level of responsibility. Typically, entry-level positions may start around R20 000 – R30 000 per annum, while more senior roles can command salaries up to R60 000 – R100 000 or more. However, it’s essential to note that actual salaries may be higher or lower than these broad ranges, and individual circumstances can affect compensation.

Common skills required for admin, clerical, and secretarial roles include strong communication and interpersonal skills, attention to detail, organisational abilities, proficiency in Microsoft Office applications (e.g., Word, Excel, PowerPoint), typing speed and accuracy, and basic computer literacy. Other desirable skills may include experience with HR management systems, knowledge of relevant laws and regulations, and the ability to work in a fast-paced environment.

These roles are commonly found in various industries, including financial services sector, technology industry, manufacturing sector, and public sector organisations. The demand for administrative support is particularly high in sectors that require efficient record-keeping, data management, and customer service.

For those interested in pursuing a career in admin, clerical, or secretarial roles, there are opportunities for career development and advancement. Typically, experience and additional training can lead to senior administrative positions, such as team leader or manager. Some individuals may also choose to specialise in areas like HR administration, office management, or project coordination.

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This information provides general career guidance. Actual salaries and requirements vary by employer.



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