Pretoria: PA and Financial Clerk

POSITION OVERVIEW We are seeking a highly organized, proactive, and versatile individual to manage a combination of administrative, financial, and executive support functions within a busy construction company. The successful candidate will ensure smooth day-to-day office operations, provide executive support to management, and assist with bookkeeping and financial administration. KEY RESPONSIBILITIES 1. Personal Assistant Duties Manage the Managing Directors travel arrangements. Maintain confidentiality and handle sensitive information with discretion. Assist with ad hoc personal or business-related tasks as required. 2. Office Administration Oversee general office operations, supplies, and maintenance. Coordinate staff schedules, meetings, and internal communication. Maintain filing systems (electronic and physical). Liaise with suppliers, service providers, and subcontractors. Assist with HR administration (contracts, leave tracking, timesheets, etc.). Ensure compliance with health and safety regulations. 3. Finance and Bookkeeping Support Capture and reconcile daily financial transactions (invoices, receipts, petty cash). Assist in preparing and processing payments and purchase orders. Manage accounts payable and receivable. Reconcile bank statements and supplier accounts. Support with payroll processing and statutory submissions (PAYE, UIF, VAT). Assist external accountants/auditors with month-end and year-end reports. QUALIFICATIONS AND EXPERIENCE Matric / Grade 12 (essential). Diploma or certificate in Office Administration, Finance, or related field (advantageous). Minimum of 35 years experience in a similar combined role, preferably in the construction or engineering sector . Proficiency in MS Office Suite (Word, Excel, Outlook) and accounting software such as Pastel, Xero, or QuickBooks . Excellent written and verbal communication skills in English (Afrikaans an advantage). KEY COMPETENCIES Strong organizational and multitasking skills. High attention to detail and accuracy. Discretion and professionalism when handling confidential matters. Ability to work independently and under pressure. Problem-solving and initiative-taking attitude. Strong interpersonal and teamwork skills.