Job Description
About the Role
We are seeking a highly organized and detail-oriented Registry Clerk to join our Human Resources team on a 12-month contract basis in Pretoria. As a key member of our HR team, you will be responsible for ensuring the accurate maintenance and management of personnel files, as well as providing excellent customer service to clients.
Key Responsibilities
- Open and close personnel files
- Open new files (except SP file) for employees and record the details accurately
- Ensure that all files are correct and up to date
- Liaise with the relevant employee to ensure that all the HR information in the file is correct
- Liaise with the relevant HR Practitioner to ensure that any mistakes identified in the file or documents are addressed
- After closing the file, make sure that files of transferred employees are sent to recipient department and those who are deceased or resigned from public service files are sent to basement storage for archiving
- Registration of incoming and outgoing files and documents
- Register all incoming and outgoing files in the register provided
- Maintain the appropriate register
- Monitor the appropriate filling of the register
- Ensure that all files or records requested are brought back to the relevant personnels file
- Make follow-up with the relevant employees to ensure the files are maintained
- Retrieve, issue and receive files
- Audit the documents in the files when files are issued or returned
- Maintenance of files
- Ensure that all files and related HR documents are maintained as per the relevant prescripts
- Safeguarding of files to avoid missing files
- Trace any missing files and update the relevant file
- Ensure there is no misfiling of personnel documents
- Provide Registry counter services and control access to registry storage
- Attend to clients with enquiries
- Respond to the enquiries
- Ensure compliance with promotion of Access to Information Act before records can be accessed
- Keep and ensure that an access control register is signed by all visitors entering registry / storage area
- Maintain the basement storage area and properly store the closed files for future easy access
Requirements
- National Diploma in Human Resources Management
- Matric / equivalent qualification on NQF level 4 qualification or other equivalent relevant qualification
Qualifications
- None mentioned
Salary & Benefits
- Not specified
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Tshwane
In Tshwane, South Africa, the demand for administrative, clerical, and secretarial professionals is typically high across various industries. This field offers a stable and rewarding career path for individuals who enjoy working in support roles. Generally, these roles are essential to the smooth operation of businesses, governments, and institutions.
The salary range for admin, clerical, and secretarial positions in Tshwane can vary widely depending on factors such as experience, company size, industry sector, and level of responsibility. Typically, entry-level positions may start around R20 000 – R30 000 per annum, while more senior roles can command salaries up to R60 000 – R100 000 or more. However, it’s essential to note that actual salaries may be higher or lower than these broad ranges, and individual circumstances can affect compensation.
Common skills required for admin, clerical, and secretarial roles include strong communication and interpersonal skills, attention to detail, organisational abilities, proficiency in Microsoft Office applications (e.g., Word, Excel, PowerPoint), typing speed and accuracy, and basic computer literacy. Other desirable skills may include experience with HR management systems, knowledge of relevant laws and regulations, and the ability to work in a fast-paced environment.
These roles are commonly found in various industries, including financial services sector, technology industry, manufacturing sector, and public sector organisations. The demand for administrative support is particularly high in sectors that require efficient record-keeping, data management, and customer service.
For those interested in pursuing a career in admin, clerical, or secretarial roles, there are opportunities for career development and advancement. Typically, experience and additional training can lead to senior administrative positions, such as team leader or manager. Some individuals may also choose to specialise in areas like HR administration, office management, or project coordination.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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