Recruitment Administrator Intern
Posted on 2025-04-27 13:22:19
| Company | Southey Contracting Offshore Division |
|---|---|
| Salary | 1 |
| Category | Human Resource |
| Location | South Africa / Western Cape / Cape Town |
Job Summary
A Recruitment Administrator Intern plays a crucial role in supporting the recruitment process within an organization. Their duties often involve a mix of administrative, logistical, and support tasks to ensure a smooth and efficient hiring process.
Duties:
-
Job Posting and Advertising
- Creating and posting job advertisements on various job boards, company websites, and social media platforms.
- Ensuring job descriptions are accurate, up-to-date, and aligned with company standards.
-
Applicant Tracking
- Managing and updating the Applicant Tracking System (ATS) or other recruitment databases.
- Ensuring candidate information is accurately entered and maintained.
-
Resume Screening
- Reviewing resumes and job applications to shortlist candidates for initial screenings.
- Coordinating with hiring managers to identify suitable candidates.
-
Interview Coordination
- Scheduling interviews and assessments for candidates, including arranging logistics and sending confirmations.
- Communicating with candidates and interviewers to ensure smooth scheduling and preparation.
-
Candidate Communication
- Acting as the point of contact for candidates throughout the recruitment process.
- Providing timely updates on application status, interview outcomes, and next steps.
-
Onboarding Support
- Assisting with the preparation of onboarding materials and documentation for new hires.
- Coordinating with HR to ensure new employees have a smooth transition into the organization.
-
Administrative Tasks
- Performing general administrative duties such as filing, data entry, and managing correspondence related to recruitment.
- Preparing reports and maintaining records on recruitment metrics and candidate pipelines.
-
Compliance and Documentation
- Ensuring all recruitment activities comply with legal and company standards.
- Maintaining records of recruitment processes and documentation for audits and compliance.
-
Candidate Experience
- Ensuring a positive experience for candidates throughout the recruitment process.
- Addressing any candidate queries or concerns promptly and professionally.
-
Recruitment Metrics and Reporting
- Tracking and reporting on recruitment metrics such as time-to-fill, cost-per-hire, and source of hire.
- Providing insights and recommendations to improve recruitment processes.
-
Coordination with Recruitment Team
- Supporting recruiters and HR personnel with various tasks and projects.
- Assisting in the development and implementation of recruitment strategies and initiatives.
-
Market Research
- Conducting research on industry trends, salary benchmarks, and competitor hiring practices.
- Providing insights to help refine recruitment strategies and attract top talent.
Skills:
-
Organizational Skills
- Strong ability to manage multiple tasks and priorities effectively.
- Excellent attention to detail and accuracy in handling recruitment documentation and data.
-
Communication Skills
- Effective verbal and written communication skills for interacting with candidates, hiring managers, and team members.
- Ability to convey information clearly and professionally.
-
Technical Proficiency
- Familiarity with Applicant Tracking Systems (ATS), recruitment software, and job boards.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools.
-
Customer Service Orientation
- Ability to provide exceptional service to candidates and internal stakeholders.
- Strong interpersonal skills and a professional demeanor.
-
Problem-Solving
- Ability to address and resolve issues that may arise during the recruitment process.
- Creative thinking and initiative in improving recruitment practices.
-
Confidentiality
- Maintaining confidentiality of sensitive candidate and company information.
-
Time Management
- Effective time management skills to handle the various tasks associated with recruitment administration.
-
Attention to Detail
- Precision in handling data, preparing reports, and managing recruitment documentation.
Job Seeker Tip
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