C & G Hospitality Recruitment T/A Hotelrecruiters
North Johannesburg
Admin / clerical / secretarial
Job Description
About the Role
The Luxury Hotel Group is seeking a highly skilled Project & Admin Assistant to support our interior and furniture projects. This dual-purpose role requires a blend of high-level administrative coordination, financial numeracy, and physical stamina.
Key Responsibilities
- Update and maintain complex cost schedules with actual amounts against supplier invoices.
- Reconcile all payments (in/out) and verify cost schedules against paid ledgers for individual apartments/units.
- Generate payment requests for Head Office and ensure they are processed timeously.
- Calculate income per unit to ensure funds are received or partial payments are made prior to expenditure.
- Record all sales, maintaining a master list of orders, income, and expenditure.
- Manage project-specific filing, archiving, and the creation of individual unit files.
- Coordinate and follow up on supplier orders and deliveries.
- Liaise with hotel staff regarding site access, housekeeping, security, and key holding.
- Accept on-site deliveries and organize the movement of goods to specific apartments or warehouses.
- Supervise the unpacking and setting out of furniture and accessories.
- Conduct inventories in conjunction with suppliers and relevant department heads.
- Organize and maintain the Fabric Room (samples, boards, and filing selections).
- Liaise with Maintenance to provide costs for repairs and ensure internal hard finish invoices are submitted correctly.
- Draft orders for Manager approval, ensuring all quotes and invoices are attached and scanned to accounts.
- Attend project meetings as required and manage any other activities as directed by management.
Requirements
- Education: Matriculation essential
- Experience: 2 to 3 years of work experience, specifically including Project Management and Logistics
- Financial Literacy: Strong numeracy skills are essential
- Proficiency in bookkeeping and reconciling accounts is required
- Computer literacy (MS Word, Excel, Email)
- Valid SA Passport; own reliable transport is essential
- Must be prepared to travel cross-border/out of town for extended periods, including weekends
- Physicality: Must be physically fit and energetic
Qualifications
Matriculation
Salary & Benefits
Hours: 07h00 to 16h00 (Negotiable). Overtime may be required without additional payment.
Leave: 15 working days per annum (usually aligned with December builder’s holidays)
Medical Aid, Pension, and Group Life/Disability coverage upon confirmation of permanent employment (after 3-month probation)
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in North Johannesburg
In North Johannesburg, the administrative sector is a thriving industry, with various companies employing clerical and secretarial staff to support their operations. Typically, job seekers can expect to find a range of opportunities in this field, from small businesses to large corporations. Generally, administrative professionals play a vital role in ensuring the smooth running of an organisation’s day-to-day activities.
The salary range for admin and clerical roles in North Johannesburg is typically broad, with experience, company size, and industry sector being significant factors that can affect actual salaries. For example, someone with 2-3 years of experience in a small business may earn around R200,000 to R300,000 per annum, while an experienced administrator in a large corporation could earn upwards of R500,000 to R600,000 or more per year. However, it is essential to note that these are general estimates and can vary significantly depending on individual circumstances.
Common skills required for admin and clerical roles include proficiency in Microsoft Office software, excellent communication and interpersonal skills, attention to detail, organisational abilities, and the capacity to work independently with minimal supervision. Other essential skills may include data entry, bookkeeping, or customer service experience, depending on the specific job requirements. Generally, having a strong foundation in English language and literature is also highly valued.
Many industries employ administrative staff, including financial services sector, technology industry, manufacturing sector, and healthcare services. In these sectors, admin professionals often support teams of professionals, manage office operations, and provide critical back-office support to ensure the smooth delivery of services.
Career development opportunities for admin and clerical staff are numerous, with many individuals progressing into leadership roles or specialising in specific areas such as human resources, payroll, or accounting. With experience and further training, professionals in this field can expect to take on more complex responsibilities, lead teams, and pursue senior administrative positions.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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