Hiring: Personal Assistant/Receptionist

Location: initially based in Snadton and then to move the new premises in Kempton Park.

Resposnibilities.

Communication and Correspondence:

Answering and Managing Calls: Handling incoming calls, taking messages, and directing calls to the appropriate extensions.

Email Management: Sorting, distributing, and responding to emails.

Mail Handling: Receiving, sorting, and distributing incoming mail and packages. Preparing outgoing mail.

Front Desk Management:

Greeting Visitors: Welcoming clients, customers, and other visitors in a professional and friendly manner.

Visitor Management: Visitor screening and ensuring security protocols are followed.

Answering Inquiries: Providing information to visitors and directing them to the appropriate person or department.

Maintaining Reception Area: Keeping the reception area tidy and organized, ensuring it presents a positive image of the company.

Maintaining general office area: Ensuring that the entire office is clean and organised on a daily basis.

Administrative Tasks:

Scheduling and Appointments: Scheduling meetings, booking conference/Boardrooms, and managing calendars.

Data Entry and Record Keeping: Entering data into computer systems, maintaining records, and filing documents.

Ordering Supplies: Monitoring office supplies and placing orders when necessary.

Preparing Documents: Creating and formatting documents, such as letters, memos, and reports on request.

Travel Arrangements: Booking travel and accommodation for staff.

Basic Accounting: Processing invoices and expenses.

Co-ordinate multiple internal and external meetings with ease and efficiency.

Other

Duties:

Providing refreshments: Offering tea, coffee, or other refreshments to visitors, arranging meeting snacks when required.

Handling complaints: Addressing visitor complaints or concerns in a professional manner.

Liaising with other departments: Communicating with other departments to ensure smooth operations.

Assisting with events: Helping to organize company events or meetings

Please send your CV to Curiska
Receptionist/Personal Assistant position available in Gauteng, Sandton. This job position was posted by Curiska. The job has been posted as a premium ad on 2025-02-05 at 13:02:54 in the Engineering category