From budgets and trustee meetings to operational oversight and contractor management, you’ll be the central point of contact.

If youre the kind of professional who stays the course, builds trust, and gets things done we want YOU to apply. This isnt a stepping-stone role; its a long-term opportunity for someone who takes pride in doing the job properly and seeing the results over time.

• Financial
  

• Preparation of annual budgets
  

• Preparation of budget variance reports as required
  

• Liaison with Financial Trustees
  

• Management of arrears
  

• Preparation and presentation of all weekly/monthly reports to Trustees
  

Administration

• Setting up of recoveries and adjustments to levies
  

• Attendance of Trustees meetings, AGMs as well as SGMs
  

• Preparation of all reports etc. for the relevant Body Corporate/POA meetings
  

• Taking and distribution of minutes
  

• Actioning of matters arising from these minutes
  

• Communication with owner and tenants where necessary
  

• Monthly Newsletters
  

Maintenance & Operations

• Management of annual maintenance
  

• Management of preventative maintenance
  

• Day to day emergency maintenance
  

• Liaison with Maintenance Contractors
  

• Inspections of buildings on a regular basis (to be determined)
  

• Management of all operational contractors i.e. cleaning, security etc.
  

• Management of on-site Maintenance Teams
  

• Preparation and distribution of operations reports to trustees
  

General

• Liaisons with all Owners / Trustees
  

• Correspondence to all Owners / Trustees
  

Requirements

• 3 – 5 years experience as Portfolio Manager with sectional title experience and commercial experience of managing landlord portfolios
• Qualifications in property studies advantageous
• Sectional title / Homeowners course advantageous (Paddocks)
• Proven experience working within a similar role
• Knowledge of sectional title act and workings of a body corporate / homeowners association
• Basic financial knowledge and understanding (Budgeting, Understanding of Annual Financial Statements)
• Proven track record of experience in a leadership position

• Clear and articulate communicator, both verbally and in writing
• Professional in appearance and confident leading meetings with trustees and owners
• Comfortable dealing with a wide range of individuals and committed to delivering excellent service
• Reliable, accountable, and consistently committed to responsibilities
• Maintains a calm, positive, and professional presence
• Meticulous when it comes to capturing data and preparing accurate, high-quality reports
• Strong at managing day-to-day admin and highly organised in task execution
• Tech-savvy and confident using email, spreadsheets, and standard business software
• Works well independently, while also collaborating smoothly within a team
• Open to feedback and quick to apply new processes or team approaches
• Detail-focused, with the ability to spot issues and flag potential risks earlyConsistently meets deadlines and operates with a strong compliance mindset

Benefits

• Stable, long-term opportunity within a reputable and well-run business

• Structured, professional environment with clear systems and support

• Exposure to a diverse and established portfolio of commercial and mixed-use properties

• Autonomy and ownership of your work, with the trust to manage your portfolio end-to-end

• Regular interaction with experienced and professional trustees and owners

• Opportunity to grow within a company that values commitment and performance

• Central location, easy access to key developments and properties under management

• Support from a dedicated finance and maintenance team, ensuring you’re not left juggling everything alone

• Be part of a company that values professionalism, accountability, and long-term relationships
  

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