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Cape Town City Centre: Senior Project Administrator – (Contract)

Senior Project Administrator – (Contract)

Posted on 2025-04-28 09:54:06

Job Summary

Financial Administration * Assist in Managing programme budget & costs by updating the programme budget and execute monthly cost & projection reporting. * Coordinate PPO time capturing by ensuring that all relevant resources have booked their monthly time on PPO before month-end closure. * Manage account payments for various vendors. * Create and manage Purchase Orders for all contractors on the programme. * Resolve budget queries and report to Programme Manager. Project Coordination/Support * Support to programme manager and project team including managing PM diary and assisting with queries from large project team. * Project maintenance and updates on PPO and SharePoint and logging of issues, dependencies & risks for reporting and managing purposes on PPO. * Run stand-up meetings and communicate & follow up on actions and provide regular feedback to Manager e.g. daily stand-ups, Kanban Boards or Planner updates etc. * Manage a small work stream within the Programme and report on progress to workstream leads, and Programme Manager. * Quality Minute-taking & distribution within 48 hours (2 days). * Interpretation and update of Project Plans and progress updates on PPO, MS Project or Planner apps from the different project streams. * Accurate reporting according to standards (weekly dashboard & monthly progress reports). * Maintain Programme data on PPO and SharePoint. * Update of demand/supply for the programme on PPO * Hardware/Software orders on SRS system 5 working day SLA. * Coordinate issues, dependencies & risks across sub-projects. * Formalise Change Management process. * Ensure proper project completion according to administrative guidelines. * Update PSAMC document and follow up on deliverables. * Hardware/Software orders on SRS system 5 working day SLA. * Coordinates project progress reporting using project management methodology. * Monitoring project implementation dates and follow-up with stakeholders * Arrange meetings, venues, catering, equipment set up & removal. (mostly virtual) * Diary management: schedule & acceptance of meetings & project specific mail administration. * Keep birthday, telephone or any other registers updated as required by the project. * Create positive influence on morale of project team. Implementation * Ensures the procurement of services for the project. * Coordinates the workload of the resources. * Ensure the deliverables are tracked and that progress is reported. * Facilitates the development of project plans. * Facilitates the operations of the various Steering Committees. Governance * Follow PMO processes. * Coordinate execution of the Programme in accordance with the methodology, governance & standards. * Completion of templates within guidelines. * Follow/use standards/processes/templates/filing/archiving guidelines as indicated on SharePoint. Behavioural Competencies * Collaboration: Unlocking Winning As One spirit by focusing on a better outcome for all, achieved through partnership and an open-minded approach to everything. * Care: Serving with empathy and consideration, knowing that everything you do leave a lasting impact and legacy. * Innovation: Always striving for continuous improvement to create value for stakeholders, society, and world. * Integrity: Unwavering in our pursuit to do the right thing, resolute in your commitment to what`s good for all stakeholders. Kindly regard your application as unsuccessful if you have not heard from the agency within 2 weeks.
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