Job Description
Somerset West – Western Cape – South Africa
- Prepare and issue client invoices, including progress billings, commercial invoices, and ad-hoc project related billing, ensuring compliance with SCM platform requirements (e.g., Ariba/Coupa)
- Prepare SLA renewal quotes in conjunction with the relevant Account Manager.
- Manage debtor follow-ups through proactive collectors, including email reminders, phone calls and statements.
- Monitor and reconcile client accounts, resolving discrepancies and escalating issues to the relevant Account Managers/Production as needed.
- Collaborate with the Production team on stock-related invoicing synced from the inventory management system to Xero.
- Manage the new client take-on registration process.
- Process supplier invoices and credit card receipts, including verification against purchase orders and delivery notes where applicable.
- Handle stock supplier bills integrated from the inventory management system, ensuring accurate coding and posting of Xero.
- Execute payments via batch processing of EFT, post- ApprovalMax and maintain vendor relationship.
- Perform bi-monthly creditor reconciliations, identifying variances and resolving queries with suppliers.
- Manage the new vendor vetting process.
- Support month-end close by preparing deferred revenue journals, accruals, and reconciliations to aid the accountant.
- Maintain accurate records in Xero, ensuring audit-ready trails and SARS compliance (e.g., VAT handling).
- Assist with ad-hoc finance tasks, such as query resolution and process improvements, in a small-team environment.
- Contribute to system enhancements, including the inventory management system, – Xero sync troubleshooting.
- Assist with any finance ad-hoc tasks as needed.
- Matric/Grade 12 with a relevant qualification e.g., Diploma/Certificate in Accounting/Bookkeeping or higher.
- 3-5 Years in AR/AP role, ideally in engineering/manufacturing or project-based industries.
- Experience with SCM platforms (Ariba/Coupa) is advantageous.
- Proficiency in Xero (essential), ApprovalMax and Microsoft Office (MS Outlook and Excel).
- Familiarity with automation tools for OCR/invoice processing is a plus.
- Strong attention to detail, problem solving and analytical skills.
- Excellent communication (client/vendor-facing).
- Ability to thrive in as fast-paced, dual role setup.
- Diligent and firm, with high ethical standards
- Numerically astute.
- Proactive approach to collections.
- Technical aptitude and ability to learn software programs.
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