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Somerset West: Community Scheme Coordinator

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Job Description

About the Role

The Community Scheme Coordinator plays a vital role in supporting day-to-day administration, financial oversight and governance compliance of sectional title schemes and homeowners’ associations. This role provides training in community scheme management and is ideal for candidates developing a career in property management, community governance or estate administration.

Key Responsibilities

  • Preparing and circulating notices, agendas, and minutes for trustee and general meetings
  • Maintaining scheme records, owner registers, and filing systems
  • Supporting compliance with relevant legislation and management rules
  • Liaising with trustees, owners, and residents on routine administrative matters
  • Compiling and distributing annual reports, insurance schedules, and trustee packs
  • Issuing levy statements and assisting with arrears monitoring and collections
  • Reconciling supplier invoices and payment requisitions for approval
  • Assisting with financial queries from owners or trustees
  • Logging and tracking maintenance requests
  • Obtaining quotations and liaising with contractors and service providers
  • Maintaining maintenance schedules and records for the 10-year Maintenance Repair and Replacement Plan
  • Conducting or participating in routine site inspections and reporting findings

Requirements

  • Matric is essential
  • Tertiary qualification or certificate in Property Management, Real Estate Business Administration, or equivalent is advantageous
  • Knowledge or exposure to community schemes, property management, or estate administration is preferred
  • Proficiency in MS Office and comfort with online management platforms
  • Valid driver’s licence and reliable transport

Qualifications

  • Matric

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

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About Admin / clerical / secretarial Jobs in Cape Town Region

The admin, clerical, and secretarial roles in Cape Town region are typically found across various industries, with the financial services sector often being a common employer. Generally, these positions require administrative support to ensure efficient office operations, communication, and record-keeping. Typically, individuals in this field work in a fast-paced environment, providing essential support to teams and organisations.

In terms of compensation, salaries for admin, clerical, and secretarial roles vary widely depending on factors such as experience, company size, industry sector, and level of seniority. Broadly speaking, common salary ranges for these positions range from R30 000 to R60 000 per annum, although it’s essential to note that actual salaries can differ significantly based on individual circumstances. For example, experienced professionals in larger organisations or those working in high-demand industries may earn higher salaries.

Common skills required for admin, clerical, and secretarial roles include proficiency in Microsoft Office applications, excellent communication and interpersonal skills, attention to detail, organisational abilities, time management, and adaptability. Additionally, having experience with HR systems, accounts payable, and inventory management can be beneficial in some instances. Typically, individuals in this field are expected to be highly organised, efficient, and able to work well under pressure.

These roles are commonly found in a range of industries, including financial services, technology, manufacturing, and healthcare. In the finance sector, for instance, administrative professionals may support investment teams or manage accounts payable and receivable. In the technology industry, they may provide technical support or assist with project coordination. Manufacturing organisations often require admin staff to handle logistics, inventory management, and order processing.

Career development opportunities for individuals in this field are generally good, with many graduates progressing into senior administrative roles or moving into related fields such as human resources, marketing, or business administration. With experience and additional training, admin professionals can advance to specialist positions, such as executive assistants, operations managers, or team leaders.

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This information provides general career guidance. Actual salaries and requirements vary by employer.



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