Somerset West: Community Scheme Coordinator posted by Helderberg Personnel

About the Role

The Community Scheme Coordinator plays a vital role in supporting day-to-day administration, financial oversight, and governance compliance of sectional title schemes and homeowners associations. This entry-level to portfolio manager pathway offers training in community scheme management and is ideal for candidates developing a career in property management, community governance, or estate administration.

Key Responsibilities

• Prepare and circulate notices, agendas, and minutes for trustee and general meetings
• Maintain scheme records, owner registers, and filing systems
• Support compliance with relevant legislation and management rules
• Liaise with trustees, owners, and residents on routine administrative matters
• Compile and distribute annual reports, insurance schedules, and trustee packs
• Support preparation of annual budgets, levy schedules, and financial reports
• Issue levy statements and assist with arrears monitoring and collections
• Reconcile supplier invoices and payment requisitions for approval
• Assist with financial queries from owners or trustees
• Log and track maintenance requests
• Obtain quotations and liaise with contractors and service providers
• Maintain maintenance schedules and records for the 10-year Maintenance Repair and Replacement Plan
• Conduct or participate in routine site inspections and report findings
• Serve as a primary contact point for routine owner and tenant queries
• Prepare correspondence and follow up on action items from trustee meetings
• Maintain professional communication between managing agent, trustees, and service providers
• Assist with managing rule compliance and issuing notices when required
• Maintain confidentiality and integrity in handling scheme information
• Uphold the standards of relevant regulatory bodies

Requirements

• Matric is essential
• Tertiary qualification or certificate in Property Management, Real Estate Business Administration, or equivalent is advantageous
• Knowledge or exposure to community schemes, property management, or estate administration is preferred
• Proficiency in MS Office and comfort with online management platforms
• Valid driver’s license and reliable transport is essential
• Excellent people and customer service skills

Qualifications

• Completed Matric
• Bachelor’s degree or equivalent in Property Management, Real Estate Business Administration, or related field (if applicable)

Salary & Benefits

Salary: Not specified

Benefits: Not mentioned