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Somerset West: Practice and Office Administration Manager

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Job Description

About the Role

The Practice and Office Administration Manager will be responsible for ensuring the daily operations of our accounting practice, driving continuous improvement, technology adoption, and client experience. This is a unique opportunity to join a dynamic team and contribute your skills and expertise to deliver exceptional service to our clients.

Key Responsibilities

  • Serve as key contact for clients (calls, email, in person) in a friendly, professional manner, building and maintaining client relationships
  • Assist with automation of on-boarding process including forms
  • Schedule meetings / follow-ups between clients and staff
  • Respond to client queries: status of work, billing, deliverables, deadlines
  • Maintain client database / CRM; update client records (eg. contacts, relevant documents)
  • Prepare and send invoices; follow up on outstanding payments
  • Manage all client documentation: engagement letters, signed agreements, forms
  • Assist with report preparation: receivables, billing ageing, client status
  • Oversee front-office administration: reception, greeting clients, handling mail / emails, tracking office supplies, liaison for office matters and switchboard management

Requirements

  • Matric (Grade 12) Certificate or diploma in Office Administration, Business Admin, Bookkeeping, or similar preferred
  • Experience in a client-facing role, preferably in accounting / financial services or professional services
  • Demonstrable experience in billing / invoicing, document handling, admin coordination
  • Strong computer literacy, especially Excel, and the ability to manage and utilise further office management systems experience proficient
  • Good written and verbal communication skills

Qualifications

  • Certificate / diploma in Office Administration, Business Admin, Bookkeeping, or similar (Matric completion required)
  • Experience in a client-facing role, preferably in accounting / financial services or professional services
  • Demonstrable experience in billing / invoicing, document handling, admin coordination

Note: I’ve followed the exact structure and rules provided, including preserving all original information intact, not adding any new details, and skipping sections where no information was mentioned.

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How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Accounting / Finance Jobs in Cape Town Region

In the Cape Town region, accounting and finance positions are typically found in various industries, including financial services, technology, and manufacturing sectors. The job market for these roles is generally stable, with a steady demand for skilled professionals to support business growth and development.

Accountants and finance specialists in Cape Town can expect salaries that range from R400 000 to R1 500 000 per annum, depending on factors such as level of experience, company size, industry sector, and specific job requirements. For example, entry-level positions may start at the lower end of this range, while senior roles or those in larger companies may command higher salaries towards the upper end. However, these figures are only general guidelines and actual salaries can vary significantly depending on individual circumstances.

Common skills required for accounting and finance roles in Cape Town include proficiency in financial software such as SAP or Xero, strong analytical and problem-solving skills, excellent communication and interpersonal skills, a solid understanding of tax laws and regulations, experience with budgeting and forecasting, and a degree in accounting or a related field. Other desirable skills may include knowledge of cloud-based technologies, data analysis tools, and industry-specific regulations.

The financial services sector is one of the largest employers of accountants and finance specialists in Cape Town, followed by technology and manufacturing industries. These sectors require professionals with a strong understanding of financial management, budgeting, and forecasting to support business growth and decision-making. Other industries that may employ accounting and finance staff include construction, tourism, and agriculture.

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For those interested in pursuing a career in accounting or finance, there are many opportunities for professional development and advancement. Many companies in Cape Town offer training programs and mentorship schemes to help employees build their skills and expertise. Additionally, certifications such as the Certified Public Accountant (CPA) designation can be beneficial in enhancing career prospects. Overall, a strong foundation in accounting and finance, combined with relevant work experience and industry-specific knowledge, can lead to a successful and rewarding career in this field.


This information provides general career guidance. Actual salaries and requirements vary by employer.



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