Somerset West: Project Administrator / Communications Officer posted by Helderberg Personnel CC

January 28, 2026 Jobs in Cape Peninsula

Helderberg Personnel CC

Cape Town Region

Admin / clerical / secretarial

Job Description

About the Role

Helderberg Personnel CC is seeking a highly organized and experienced Project Administrator/Communications Officer to join our team in Somerset West. As the central point of contact for company projects, you will be responsible for coordinating projects initiated by the CEO across multiple sites/buildings. You will also provide professional PA support to the CEO and selected members of the management/executive team, manage diaries, meeting scheduling, and logistics, and arrange local and international travel.

Key Responsibilities

Coordinate company projects initiated/driven by the CEO across multiple sites/buildings.
Act as central point of contact between internal role players and external service providers.
Set up project files, schedules, action lists, and trackers; ensure follow-through on deliverables.
Arrange project meetings, site visits, and supplier engagements; compile agendas and minutes where required.
Track progress, risks, dependencies, and deadlines; escalate issues proactively.
Maintain accurate project documentation, quotations, supplier information, and decision logs.
Liaise with internal teams (e.g., HR, Marketing, Design, Operations) to coordinate inputs and approvals.
Brief and manage suppliers/service providers, ensuring requirements are clear and deadlines are met.
Conduct local travel to meet service providers, visit company buildings, and support project roll-outs.

Requirements

Post-matric qualification (Business Administration, Communications, PR, Project Management, Marketing or related).
Fully bilingual in Afrikaans and English (spoken and written) essential.
Excellent writing skills (professional emails, project updates, reports, stakeholder communications).
Strong organisational skills with proven ability to multitask and meet deadlines.
High attention to detail; structured approach to planning and documentation.
Confident communicator able to engage at executive, staff, and supplier level.
Solid computer literacy (MS Office; exposure to project/comms tools advantageous).

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Qualifications

Matric qualification

Salary & Benefits

[Not specified in original job description]

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Admin / clerical / secretarial Jobs in Cape Town Region

The admin, clerical, and secretarial roles in Cape Town region are typically found across various industries, with the financial services sector often being a common employer. Generally, these positions require administrative support to ensure efficient office operations, communication, and record-keeping. Typically, individuals in this field work in a fast-paced environment, providing essential support to teams and organisations.

In terms of compensation, salaries for admin, clerical, and secretarial roles vary widely depending on factors such as experience, company size, industry sector, and level of seniority. Broadly speaking, common salary ranges for these positions range from R30 000 to R60 000 per annum, although it’s essential to note that actual salaries can differ significantly based on individual circumstances. For example, experienced professionals in larger organisations or those working in high-demand industries may earn higher salaries.

Common skills required for admin, clerical, and secretarial roles include proficiency in Microsoft Office applications, excellent communication and interpersonal skills, attention to detail, organisational abilities, time management, and adaptability. Additionally, having experience with HR systems, accounts payable, and inventory management can be beneficial in some instances. Typically, individuals in this field are expected to be highly organised, efficient, and able to work well under pressure.

These roles are commonly found in a range of industries, including financial services, technology, manufacturing, and healthcare. In the finance sector, for instance, administrative professionals may support investment teams or manage accounts payable and receivable. In the technology industry, they may provide technical support or assist with project coordination. Manufacturing organisations often require admin staff to handle logistics, inventory management, and order processing.

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Career development opportunities for individuals in this field are generally good, with many graduates progressing into senior administrative roles or moving into related fields such as human resources, marketing, or business administration. With experience and additional training, admin professionals can advance to specialist positions, such as executive assistants, operations managers, or team leaders.

This information provides general career guidance. Actual salaries and requirements vary by employer.

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